RFP-171-260000001897-1 | SW - Court Reporting Services

The contract solicitation RFP-171-260000001897-1 seeks court reporting services statewide in Michigan under the NAICS code 561492, issued by the Michigan Department of Technology, Management and Budget (DTMB). The solicitation opens on May 8, 2026, with proposals due by June 5, 2026, and must be submitted exclusively via the Michigan SIGMA VSS portal; late submissions are strictly disqualified. The resulting contract, effective October 1, 2026, and running through September 30, 2031, will establish a master agreement under which delivery orders will be issued for real-time and traditional court reporting services at hearings, depositions, board meetings, and administrative proceedings across all locations in Michigan, including prisons, medical facilities, and virtual platforms. All court reporters must hold current Michigan certification as CER, CSR, or CSMR under MCR 8.108(G), possess at least five years of experience, and be available for service with as little as 24 hours’ notice. Transcripts must be delivered in certified, verbatim format with phrase and keyword indexing, adhering to strict formatting rules: double-spaced, 8.5” x 11”, size 10 font, with delivery timelines ranging from same-day to 10 calendar days depending on service level, alongside digital formats including PDF, Word, .PTX, USB, and DVD. Performance is governed by strict SLAs with financial penalties of $100 per occurrence for the first five delays, escalating to $500 thereafter. Contractors must maintain audio backups per MCR 8.109, provide translation services as needed, ensure digital accessibility compliance, and strictly follow State security and conduct protocols, including wearing State-issued ID and abstaining from alcohol or narcotics during service. Proposals are evaluated using four equally weighted technical factors drawn from the Statement of Work and a Vendor Questions Worksheet, with a mandatory minimum technical threshold of 80 out of 100 before price is considered. The State employs a best-value trade-off approach, prioritizing superior technical merit over lowest cost, and may consider socioeconomic preferences such as Qualified Disabled Veteran status, though these are not scored. Pricing is submitted in a blank Schedule B format with unquantified line items for full-day, half-day, per-hour appearances, expedited and regular transcripts per