DRS RFP 26-07 Court Reporting Services

The Washington State Department of Retirement Systems (DRS) is soliciting proposals for court reporting services to support its Appeals Unit. The scope of work includes providing both in-person and remote court reporting via web-based services like Zoom, with a requirement for statewide coverage across Washington. The primary deliverable is the production of certified transcripts, which must be delivered within ten business days of the conclusion of a legal proceeding. The contract is scheduled to begin upon execution and run through December 30, 2029, with a possible extension of up to three years. Award decisions will be based on best value criteria, with scoring heavily weighted toward the technical proposal and the firm's qualifications, training, and experience. Bidders must have at least five years of experience as a certified court reporter and must adhere to strict security and data protection requirements for Category 3 data. Required insurance includes Commercial General Liability, Professional Liability, Crime, Workers Compensation, Employer Liability, and Cyber Liability. Preference may be given to certified small or veteran-owned businesses for contracts valued at 150,000 dollars or less. Proposals must be submitted by November 19, 2026, and include a detailed fee schedule, bidder certifications, and a comprehensive questionnaire.