RFP-171-260000002197-1 | RFP 260000002197 Janitorial Services SW-Regions 1-10ll

The Michigan Department of Technology, Management & Budget (DTMB) is soliciting janitorial services across State facilities in Regions 1–10 under solicitation RFP-171-260000002197-1, with proposals due by 3:00 p.m. Eastern Time on August 6, 2026. Services are to be performed at various locations throughout Michigan and include routine cleaning, emergency response, hazardous material handling, and specialized tasks such as hard surface restoration, restroom maintenance, and snow removal. Contractors must adhere to strict service level agreements, including an 8-hour response time for basic deficiencies and a 24-hour window for periodic issues, with penalties for noncompliance. The evaluation is point-based, totaling 100 points, with the Statement of Work accounting for the largest share at 40 points, followed by service level agreement compliance at 10 points and security measures at 5 points. Bidders must achieve a minimum technical score of 80 points and will be assessed through a best-value trade-off approach, not under a lowest price technically acceptable model. All personnel must pass a Law Enforcement Information Network background check with no disqualifying felony or drug misdemeanor convictions, and annual rechecks are mandatory. Staff must be credentialed, uniformed per state-approved guidelines, and prohibited from using personal devices, smoking, or performing non-work duties while on-site. Contractors are required to use only environmentally compliant “Green Friendly” products free of mercury, PFAS, brominated flame retardants, and aerosols, with full chemical disclosures and Safety Data Sheets provided. Equipment lists, insurance certificates, and detailed organizational charts must be submitted, and all operations must remain within state security protocols, including locking access points, managing alarm systems, and replacing lost keys at the contractor’s expense. Invoicing will occur via Electronic Funds Transfer, with payment contingent on accurate documentation and completion of tasks per location-specific checklists. The solicitation is open to all qualified vendors, but participation in the RFP’s development or evaluation disqualifies offerors, and any use of federal funds for lobbying requires SF-LLL disclosure. Proposals must be submitted electronically through the SIGMA VSS portal in native Microsoft Office or Google Docs format, with strict adherence to template requirements and no late or partial submissions accepted.