RFP-171-260000002197-2 | RFP 260000002197 Janitorial Services SW-Regions 1-10ll

This solicitation seeks qualified vendors to provide statewide janitorial services across all ten Prosperity Regions of Michigan under a two-tier contract structure, with the goal of establishing a pre-qualified pool of contractors to whom individual agencies will issue future requests for quotes. The contract term runs from January 1, 2027, through December 31, 2029, with the potential for four additional one-year option periods at the State’s discretion. All services must be performed at various state locations within the specified regions, and contractors are required to meet stringent service level agreements covering routine cleaning tasks such as floor refinishing, restroom sanitation, dusting, glass cleaning, snow removal, and infectious disease response within five working days of notification. Performance is measured through mandatory monthly reports, accident and damage logs, timekeeping records, and safety data sheet maintenance, with strict adherence to MIOSHA, CDC, and ADA standards required. Bidders must submit comprehensive technical proposals, including a completed Statement of Work, pricing matrix, equipment list, and four sample location specification sheets, and must achieve a minimum technical score of 80 out of 100 points to be eligible for price evaluation. The award will be given to the offeror providing the best value based on a weighted evaluation of technical factors and pricing, with significant emphasis on work scope compliance, service level performance, vendor experience, and equipment capabilities. Contractors must carry comprehensive insurance coverage including $1M general liability, $1M auto liability with hired and non-owned coverage, workers’ compensation as required by law, and employer’s liability coverage, all naming the State of Michigan as an additional insured. Background checks, pre-employment and post-accident drug testing, fingerprinting for certain roles, and adherence to the MDOC Vendor Handbook are mandatory for all personnel. Contractors are subject to state administrative fees of 1% on all payments processed through a designated portal, must comply with federal regulations including the Byrd Anti-Lobbying Act and 2 C.F.R. Part 180, and are prohibited from using forced or indentured labor. Subcontracting over 20% of the work requires at least 20% to be awarded to Michigan-based Geographically Disadvantaged Business Enterprises. All proposals must be submitted electronically via SIGMA VSS by 3:00 p.m. Eastern on August 6, 2026, in modifiable formats with pricing submitted as a separate file, and failure to comply with formatting, inclusion of