RFP-171-260000002371-1 | 472/26234.DPL; Cooper St CF - Various HVAC Systems

The contract solicitation RFP-171-260000002371-1, issued by the Michigan Department of Technology, Management and Budget (DTMB), seeks professional services for the design and construction administration of various HVAC systems across multiple unspecified locations in Michigan, identified collectively as “Various, MI.” The scope of work includes full architectural and engineering services from schematic design through construction administration, with requirements to develop detailed drawings and specifications following CSI MasterFormat, incorporate sustainable design principles per LEED guidelines, and ensure compliance with Michigan’s construction, energy, accessibility, and environmental codes. The contract is structured around four distinct phases with escalating hourly rates for key personnel including a Project Manager, Senior Architect, CAD Operator, and Licensed Surveyor, with a total estimated value of $12,167.50 covering both labor and reimbursable expenses, and no option years or CLINs specified. Evaluation for award is based on a best-value trade-off model, allocating 80% weight to technical merit—assessing key personnel qualifications, work methodology, quality control, and relevant experience—and 20% to cost competitiveness, explicitly excluding LPTA evaluation. Contract administration imposes strict compliance and operational requirements, including a prohibition on substituting key personnel without prior written approval from the Project Director and Department Director, mandatory adherence to Michigan’s civil rights and nondiscrimination statutes, and restrictions on billing practices that require hourly rates to be based on documented expenses from within 18 months prior to award. All work must be performed in accordance with state-specific codes and standards, including the Michigan Construction Code, ADA requirements, and PA 451 for soil erosion controls. Payment is made exclusively via Electronic Funds Transfer upon submission of monthly invoices supported by DTMB-440 certification and the DTMB-0452 Inspection Record. Proposals must be submitted electronically through the SIGMA Vendor Self-Service portal by August 6, 2026, adhering to specific formatting rules, including page limits and single-file attachments under 25 MB. No federal entity registrations like UEI or CAGE codes are required; instead, bidders must possess a valid SIGMA Vendor Number. The contract prohibits unauthorized contract modifications, reimbursable reproduction costs, and subcontracts without written approval, and allows termination either for convenience—allowing equitable adjustment excluding unperformed profit—or for cause, with potential liability for additional state costs. All contractual materials are subject to disclosure under Michigan’s Freedom of