RFP 2026-015 City-Wide Janitorial Services

The City of Pflugerville is soliciting bids for comprehensive janitorial services across multiple municipal facilities under RFP 2026-015, with proposals due electronically by 2:00 p.m. on May 14, 2026, via the Texas Bid System portal. The scope of work includes daily and periodic cleaning of restrooms, floors, elevators, fitness areas, auditoriums, and sport courts, with an initial deep cleaning required upon contract commencement. Services must be performed at designated locations including the Justice Center, New City Hall, Public Works, Waste Water Treatment, PF Plaza, Library, and other city-owned properties, with performance schedules varying by facility and ranging from five to seven days per week. The contract is structured as a fixed-term agreement commencing October 1, 2026, with an initial 36-month term and two optional 12-month extension periods. Proposals will be evaluated based on five weighted criteria: Cost Proposal (30%), Service Approach (25%), Experience and Qualifications (20%), Compliance with Requirements (15%), and Value-Added Services (10%), indicating a trade-off selection process that prioritizes overall value over lowest price alone. Contractors must adhere to OSHA regulations, Hazard Communication Standards, and City Ordinance Chapter 38, using only approved cleaning agents and maintaining proper labeling of all chemicals, including Safety Data Sheets. All employees are subject to criminal background checks, must wear City-issued photo badges, and may require CJIS training for access to secure areas. The City retains the right to reject personnel, approve or disapprove cleaning methods and materials, and terminate for default or noncompliance. Insurance requirements, indemnification provisions, confidentiality obligations, and lien waivers are mandated, and the contractor must submit monthly invoices alongside a detailed usage report. The City will pay pursuant to Texas Government Code Chapter 2251 and is exempt from sales tax, though contract funding is subject to annual appropriation by the City Council. No federal acquisition regulation clauses apply as this is a municipal procurement, but contractual terms include provisions on termination, disputes, governing law, and severability, with all submissions required to include representations regarding debarment status, residency, HUB certification eligibility, and conflict of interest disclosures.