RFP 2026-P13 Indigent Cremation and Burial Services

Hays County, Texas is seeking a vendor to provide indigent cremation and burial services in strict compliance with Texas Occupations Code Chapter 651, the Health and Safety Code, and Texas Funeral Commission standards. The Hays County Health Department will determine eligibility for indigent burial, and the County retains the right to supplement services through other community agreements. The solicitation, RFP2026-P13, invites proposals under NAICS code 812220 with a response deadline of May 21, 2026. Contractors must submit a comprehensive proposal including company profile, experience, resumes of key personnel, an organizational chart, technical approach, and a completed fee schedule for services categorized by age and weight, covering both burial and cremation for children and adults. The contract has a one-year base term with four one-year option periods, totaling up to five years, though no pricing data is currently available as the fee schedule is left blank for vendor completion. Proposals are evaluated on a trade-off basis with 45 points for capacity and methodology, 30 points for proposed cost, and 25 points for company experience, using a five-tiered adjectival rating scale. Submission must include one original signed hard copy and one digital copy on a USB drive, or electronic submission via BidNet Direct with the original delivered within 24 hours, and must not exceed 30 pages with specific formatting rules. All offerings must be certified through SAM.gov, and vendors must be registered as Historically Underutilized Businesses if seeking credit for HUB participation. Contractors must provide proof of insurance naming the County as additional insured, agree to indemnify the County against third-party claims, and obtain prior written approval before subcontracting or assigning obligations. Services must be performed within Hays County with FOB destination terms, meaning title and risk remain with the vendor until acceptance at the final delivery point. The County Auditor’s office in San Marcos, Texas, will handle all payments and invoicing, which must include detailed service descriptions, quantities, and purchase order numbers. Vendors must also comply with ADA, Civil Rights Act, Texas Public Information Act, and other federal and state regulations, and must disclose ownership of taxable property in Hays County and any debarment status. No security clearances are required, but key personnel must be fully documented with resumes and contact details. Electronic signatures are not permitted; all forms must carry original manual signatures.