RFP 2027-014-On Demand Paving Services

The City of Salem, Virginia, is soliciting proposals under RFP 2027-014 to establish term contracts for on-demand asphalt paving and asphalt patching services. These services will be performed on an as-needed basis for the repair, maintenance, and renovation of city streets, parking lots, trails, and other city-owned facilities. Offerors may bid on one or both service categories, and the city intends to make multiple awards in each category. Work will be authorized through individual purchase agreements using fixed price, unit price, or time and materials billing, with a cap of $500,000 per single project. The initial contract term is one year with firm rates, and any subsequent rate adjustments will require mutual written agreement. Proposals are due by October 30, 2026, at 3:00 p.m. local time via the eVA portal, mail, or hand delivery. Evaluation is based on a weighted criteria including qualifications and experience (30%), the plan for providing services (30%), and geographic location (20). Selected contractors must provide all necessary labor, equipment, and materials, adhering to Commonwealth of Virginia safety codes and standards. Key requirements include providing a Virginia Contractor License, certifying non-debarment, and complying with various civil rights and disability acts. Final payment for each project is contingent upon the city's acceptance of the completed work and site cleanup.