This Solicitation opportunity from Virginia was posted on August 5, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFP #25-101 Main Heat Plant Fuel Conversion

Closed

A207UVA:100413State & Local

Submission Closed09/09/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 424720

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POSTED

2 days ago

DEADLINE

in 28 days

AI Contract Overview

The University of Virginia in Charlottesville is seeking qualified firms to serve as Construction Managers for the Main Heat Plant Fuel Conversion project, which involves replacing coal with natural gas to improve operational efficiency, reduce environmental impact, and enhance system reliability. The selected firm will provide comprehensive services during the design, procurement, and construction phases, including constructability reviews, schedule management, logistics coordination, cost estimation, value engineering, early bid package development, procurement support, and project closeout. The project will be delivered under a Construction Management at Risk approach with design phase services, as competitive sealed bidding is deemed impractical. This critical project supports the university’s infrastructure by ensuring uninterrupted steam and hot water supply to essential facilities, including hospitals and research centers. The scope encompasses demolishing coal silos, removing coal-related equipment, optimizing existing boilers for gas and oil, and constructing additional fuel oil storage. The initiative aims to eliminate coal dependency, lower operational costs, reduce emissions by approximately 16,900 metric tons of CO2 annually, and improve overall safety and environmental sustainability. Construction is scheduled to commence in the second quarter of 2026 and conclude by the second quarter of 2029. Firms interested must submit their Letters of Interest and Statements of Qualifications by September 9, 2025, following the guidelines outlined in the provided solicitation documents.

General Info

Agency

University of Virginia

NAICS

424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

Place of Performance

VA, USA

Set-Aside

NONE

Documents

RFP 25-101 Main Heat Plant Fuel Conversion - Letters of Interest and Statements of Qualifications

sources-sought

High

RFP 25-101 University of Virginia Main Heat Plant Fuel Conversion SOQ

soq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 5

Solicitation

Response DeadlineSep 9

Deadline has passed

Submission Closed

09/09/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyUniversity of Virginia

ContactsNo contacts available

OfficeN/A

Organization / AgencyUniversity of Virginia

Office AddressN/A

ContactsNo contact information available

Full Description

REQUEST FOR LETTERS OF INTERESTand Statements of QualificationsThe University of Virginia, Charlottesville, invites highly qualified firms to submit Letters of Interest and Statements of Qualifications along with background information on Form HECO-16 (obtain adapted version from http://www.fm.virginia.edu/depts/fpc/index.html) for construction services related to the:Main Heat Plant Fuel ConversionRFP #25-101The University seeks to retain a Construction Manager to join our team during construction document development phase to provide the following design, procurement, and construction phase services: constructability reviews, design and construction schedule management, logistics coordination (site, hospital, other adjacent construction), cost estimating and tracking, facilitate value management sessions, early bid package definition, procurement phase services, and full construction and project closeout services. These services are to be provided for the University in accordance with the provisions of the University of Virginia Higher Education Capital Outlay Manual and RFP, and any other related services as directed by the University. The University has determined that Competitive Sealed Bidding is not practicable or fiscally advantageous; therefore, the contract will be awarded as a Construction Management at Risk with Design Phase Services as the project delivery method. Project Overview:The Main Heat Plant provides steam and heating water to the majority of the buildings on Grounds, including critical heath care, research, and residence halls. The Health System facilities served by the Main Heat Plant include two hospitals, a cancer center, and many other critical patient care facilities. Steam and heating water are required year-round without interruption. The Fuel Conversion Project, which was approved by the UVA Board of Visitors in June 2025 will replace the coal heat input with natural gas and optimize the existing plant assets for the new fuel mix (gas and oil). The scope of this project includes the demolition of the four coal silos, removal of all the material handling and storage equipment associated with coal and ash, optimizing the existing coal boilers for operation on gas and oil, and construction of additional fuel oil storage to increase the emergency firm fuel capacity. The most significant issues facing the existing plant are the high cost, operating complexity, sourcing, and environmental impact of coal operations. The project will occur over several non-heating seasons without interruption of steam and hot water to Grounds. While the transition off coal will reduce UVAâs carbon footprint, the primary reason for the conversion is Medical Center continuity of operations. The outcome of this work will result in the elimination of the continuity of operation risk associated with coal sourcing, delivery, and combustion; reduction in carbon and sulfur emissions; reduction in operating and fuel cost; a reduction in staff required to operate and maintain the plant; and the avoidance of the capital cost associated with replacement and renewal of the coal and ash related equipment. Additionally, this project will reduce scope 1 carbon emissions by approximately 16,900 metric tons of carbon dioxide equivalent per year. Construction is anticipated to begin in Q2 2026 and be completed Q2 2029