RFP # 26-13, Auditing Services for Business Personal Property Accounts - Annual Contract

Henry County is seeking qualified consulting firms to provide comprehensive auditing services for all business personal property accounts on an annual basis. The contract requires the vendor to supply all necessary labor, materials, equipment, and services to perform the audits in accordance with the county’s specifications. The procurement process is structured around a formal Request for Proposal (RFP) process, with proposals due by December 3, 2025, at 3:00 PM local time. Submissions must be made either through the County’s eProcurement Portal or delivered in person or by mail to the designated address in McDonough, Georgia; email and fax submissions are explicitly disallowed. The contract is anticipated to be valued between $50,000 and $200,000, with the possibility of renewal for up to five years, including extensions. The evaluation of proposals will prioritize the proposer's qualifications, relevant experience, and technical approach, each weighted at 35 points, followed by the experience and availability of key personnel (20 points), and the cost proposal (10 points). An optional oral presentation may further influence the award decision, which will be based on a trade-off method emphasizing overall value rather than solely the lowest bid. The contract stipulates strict adherence to insurance, confidentiality, and Georgia state law requirements, including compliance with immigration verification laws and non-collusion attestations. The scope of work involves verifying business personal property accounts, supporting tax appeals, and defending audit findings before various county and state bodies, with an emphasis on confidentiality and adherence to industry standards. Proposal submissions must include a detailed technical and cost proposal, with the latter organized in a format that categorizes pricing based on account value ranges. The county emphasizes clear, complete, and compliant proposals, with detailed resumes for key staff, references, and certifications such as non-discrimination and security affidavits. The contract includes provisions for renewal, termination, and force majeure, with specific requirements for insurance coverage, performance standards, and invoice processing. The procurement process is highly structured, requiring proposals to follow a prescribed format, with separate sealed envelopes for technical and cost components, and strict adherence to submission deadlines and packaging instructions.