RFP-26-81 Water System Leak Detection Services

The City of Bentonville, Arkansas, is soliciting proposals under RFP-26-81 for a qualified contractor to perform a comprehensive leak detection survey of approximately 372 miles of water transmission and distribution mains. The primary objective is to identify, verify, and document leaks to reduce water loss and improve system efficiency, utilizing industry-standard technologies consistent with the AWWA Manual M36. The scope includes reviewing GIS data, conducting surveys via main line appurtenances or sonic ground listening devices, and performing a second verification of all identified leaks using a different detection method. Deliverables include weekly leak reports and a comprehensive final report featuring an executive summary, survey review, and detailed leak data with GPS coordinates and estimated loss rates in gpm. The contract will be awarded based on a point system evaluating the method of work, estimated schedule, and price, which must be submitted on a cost-per-mile basis. The selected contractor will enter into a binding agreement for an initial one-year term, renewable annually for a maximum of five years, with an anticipated start date of January 12, 2027. Proposers must provide proof of Workers' Compensation insurance and complete mandatory disclosures regarding conflicts of interest and family relations with city employees. Submissions are due by November 23, 2026, at 2:00 PM CST, and can be delivered via the Beacon Bid portal or as a physical sealed package to the City's Purchasing and Compliance Department.