RFP #26034 - Employee and Retiree Medical Benefits

The Unified Government of Athens-Clarke County (ACCGov) has issued Request for Proposals (RFP) #26034 seeking vendors to provide self-insured pharmaceutical insurance coverage and benefit management services for approximately 1,500 full-time employees, 800 retirees, and their eligible dependents. The services include coverage administration for active employees, long-term disability recipients, COBRA participants, and retirees of all ages. The contract anticipates an initial performance period from January 1, 2025, through December 31, 2025, with the possibility of up to four one-year renewals. Although the solicitation does not specify a contract type or value, it requires bidders to submit pricing via a detailed pricing worksheet, indicating a service-oriented contract structure centering on benefit management rather than supply delivery. The selection process employs a trade-off source selection methodology emphasizing best value rather than lowest price, weighting technical factors equally alongside price. Technical evaluation criteria assign the greatest significance to the offeror’s understanding of the requirement, firm experience, personnel qualifications, quality assurance plans, value-added benefits, and relevant references. Compliance and legal requirements are notable, including adherence to Georgia Security and Immigration Compliance laws, non-discrimination mandates, protection of trade secrets, and a prohibition on arbitration or jury waiver clauses. Mandatory proposal components include a signed GSIC affidavit, addenda acknowledgments, and a comprehensive business and technical submission. Performance and administrative provisions center on government oversight, quality assurance, and electronic claims processing, with services delivered within Athens-Clarke County, Georgia. Contact points are designated within the ACCGov Human Resources department, and submissions are required electronically via the OpenGov platform by May 12, 2026.