RFP 26500006 HVACR Services for Town Buildings

The contract issued by the Town of Christiansburg’s Public Works Department seeks qualified contractors to perform preventive, routine maintenance, and minor repairs on commercial HVACR systems across town-owned and leased buildings. The initial two-year contract includes up to three one-year renewal options, with work to be performed at various Town facilities in Virginia. Bidders must demonstrate at least five years of relevant experience, comply with Virginia building codes, and submit proposals by October 13, 2025, including detailed pricing in Attachment D, a completed questionnaire in Attachment C, and other required documentation. The scope encompasses comprehensive maintenance, repairs, and system diagnostics, with all work adhering to standards set by the Virginia Statewide Building Code, BOCA, ANSI, ASTM, ASME, and SMACNA. The Town emphasizes high-quality, professional service, nondiscrimination, and compliance with ethical and workplace standards, including maintaining a drug-free workplace and certifying non-debarment. The procurement process evaluates proposals based on company qualifications (30%), maintenance plan (25%), proposed pricing (20%), references (15%), and responsiveness (10%), employing a trade-off approach favoring best value over lowest cost. Contract administration details specify that invoices must be submitted to the Town’s designated address, reflecting unit prices and broken down by building, with payments contingent on proper documentation and compliance. Inspections and acceptance are conducted at the destination, with the Town reserving the right to test and verify that all work conforms to applicable codes and standards. The contract includes clauses on subcontracting restrictions, modifications, and legal certifications, requiring contractors to be authorized to transact business in Virginia, provide SCC identification, and certify adherence to nondiscrimination, ethics, and drug-free workplace policies. Proposal submissions are to be made via sealed hard copies or through the eVA portal by the specified deadline, with clear marking and adherence to all outlined procedures.