RFP#334-27-YE CORRECTIVE MAINTENANCE HVAC REPAIRS

Solicitation RFP#334-27-YE is a request for proposals from the City of Portsmouth, Virginia, for corrective maintenance HVAC repairs. The scope of work encompasses unscheduled on-call repairs, emergency response available 24/7, and the incidental replacement of failed components at City-owned or operated facilities. The contract is structured for an initial two-year period with the possibility of three one-year renewals. Award selection is based on a weighted evaluation of experience and qualifications (30 points), proposal strength (20 points), responsiveness (20 points), cost (20 points), and M/WBE participation (10 points). The City will shortlist three or more qualified offerors for interviews and negotiations before making a final award. Contractors must provide technicians with EPA Section 608 certifications and adhere to a quality-control program including supervisory review and callback tracking. Key contractual requirements include a minimum one-year warranty on workmanship, compliance with the Virginia Public Procurement Act, and the maintenance of comprehensive general liability and worker's compensation insurance. Liquidated damages for delays are set at 500 dollars per day, and the City reserves the right to terminate the contract for cause or convenience with 30 days' written notice. Proposals must be submitted electronically via eva.virginia.gov by October 27, 2026, and must include firm rates, markups, and audited financial statements from the previous two years.