RFP-660-2600000492-1 | KDFWR - Digital Magazine Subscription & Payment Site

The Kentucky Department of Fish and Wildlife Resources (KDFWR) is seeking proposals to develop and manage a Digital Magazine Subscription and Payment Site through Solicitation RFP-660-2600000492-1, with responses due by July 2, 2026. The contract is structured for an initial one-year performance period, with the possibility of up to four two-year renewals contingent upon mutual agreement and approval by the KDFWR Commissioner and the Legislative Research Commission. Vendors must submit three distinct proposal components—Technical Proposal, Cost Proposal, and Proprietary Information—each as a single file via the Kentucky Vendor Self Service portal. Proposals are limited to 65 MB in size and must be in Microsoft Word, Excel, or PDF format, with no embedded links, hyperlinks, or external media. Evaluation is weighted heavily toward cost, accounting for 1,000 of the 1,500 total points, with the remaining 500 points divided among technical capabilities including digital magazine hosting, payment processing, and company background. The award decision will be based on a trade-off analysis, not solely on lowest price. All contractors must comply with stringent Kentucky-specific insurance requirements, including maintaining Commercial General Liability, Automobile Liability, and Professional Liability Insurance with a minimum AM Best rating of B+, listing KDFWR as an Additional Insured on a primary and non-contributory basis, and providing timely notice of any policy changes or cancellations. Self-insurance, captive programs, and fronting policies are prohibited. Offerors must also certify compliance with Kentucky’s Civil Rights Act and Executive Branch Code of Ethics, submit a notarized affidavit if claiming Resident or Qualified Nonprofit Bidder status (which may carry a 15% price preference), and provide their Federal Employer Identification Number and Kentucky Vendor Code. Subcontractors are permitted but must meet the same insurance obligations and be disclosed in the proposal. No federal acquisition regulation (FAR) clauses apply; instead, contractual obligations are governed by state statutes, procurement guidelines, and the solicitation’s own requirements. Invoicing methods, payment processing systems, and accounting codes are not specified, though the payment address is the KDFWR Purchasing Branch in Frankfort, Kentucky, and no formal COR, COTR, or PCO roles are named in the solicitation materials.