RFP-751-260000002231-1 | DNR PRD BELLE ISLE HORTICULTURAL SUPPLIES

The contract solicitation RFP-751-260000002231-1 issued by the Michigan Department of Natural Resources for Belle Isle Horticultural Supplies pertains to the provision of horticultural materials and related services from October 15, 2026, through October 15, 2029, with the potential for three one-year renewals. The scope of work requires delivery of specific plant materials including PROMIX BX AGTIV REACH bales, Lambert LM-AP bales, Poinsettias, Easter Lilies, Hardy Mums, and Azaleas at annual quantities, with all items to be delivered F.O.B. destination within Michigan. All products must be healthy, alive, and undamaged upon arrival, with packaging and handling adhering to strict preservation standards, including the use of lift gate services and PFAS-free materials. Compliance with environmental regulations is mandatory, prohibiting intentional use of PFAS, requiring disclosure of mercury content and brominated flame retardants, and enforcing proper labeling of hazardous chemicals per EPCRA and 40 CFR §370.2. The evaluation process follows a Lowest Price Technically Acceptable model, where all proposals must first meet mandatory pass/fail criteria including completion of the Vendor Questions Worksheet, submission of required schedules (Statement of Work, Pricing, Insurance), and a Confidential Treatment Form if applicable. Price is the sole determining factor among technically acceptable offers, with no weighting applied to non-price factors. Contractors must demonstrate Michigan-specific socioeconomic qualifications such as Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business status, Geographically Disadvantaged Business Enterprise, or Michigan Supplier Community Program participation, and must appoint a Program Manager available weekday business hours in EST. Insurance must be provided in ACORD format naming the State as additional insured with waiver of subrogation, and all subcontractor arrangements must be fully disclosed. Invoices must be submitted via mail or email to the Belle Isle State Park address, include detailed line items, and be processed through electronic funds transfer. Proposals must be submitted electronically via the SIGMA VSS portal by 9:30 a.m. EST on August 6, 2026, with every file capped at 30 MB and submitted in native editable formats, with no PDF-only submissions allowed for core documents. The contract explicitly rejects any non-negotiated terms and imposes strict deadlines for final invoicing within 45 days of contract termination.