RFP: Architecture Design and Engineering Services for 117 S. Broadway, Cassopolis

The Cass County Land Bank Authority is requesting proposals from qualified Architecture/engineering firms to provide design and construction monitoring services for Cass County Land Bank Authorities project known as the 117 S. Broadway Rehabilitation Project. Funding for the project is provided by the State Land Bank Authority Round 4 Blight Elimination Grant Funding. Project DescriptionThe Cass County Land Bank Authority (CCLBA), has received a grant from the State Land Bank Authority within their RPF 2023-0109 Blight Elimination Program (Round 4) to address the vacant property located at 117 S. Broadway, Cassopolis, MI 49031 and reimagine and redevelop the property utilizing the 2nd floor as 80% AMI housing (minimum of 6 units) and preparing the main floor and basement as “white box: areas.The CCLBA has based this project on the 2nd Floor Study of the 117 S. Broadway building completed by Wightman in June of 2020. The 117 S. Broadway building is a steel structure on a concrete foundation with open web joists and concrete floors. The exterior has full height aluminum ribbon windows and brick with limestone pilasters. The entry features an aluminum storefront.(The Study and conceptual design is included for reference via Attachment A)The Environmental report for 117 S. Broadway has been completed and is included as Attachment B)SCOPE OF SERVICESThe services provided by the individual or firm selected will include:Project initiation meetingDesignConstruction DocumentsPermitsBid Process and Selection of Construction ContractorAssist the CCLBA with Construction Management and Site InspectionAssist the CCLBA with Federal Funds ComplianceAssist the CCLBA with State Land Bank Compliance Scope of Services Description:120 NORTH BROADWAYCassopolis, MI 49031269-445-4468Task 1: Project Initiation MeetingThe CCLBA, the selected consultant, and any partners responsible for managing the project, shall hold an initial meeting to review and agree upon the project scope and schedule, project requirements, roles and responsibilities, the selection process for procuring contractors, ARPA compliance requirements, ADA requirements, the number of public meetings and techniques for public involvement proposed for the project, and any other information which would assist in project completion. The selected consultant shall prepare and distribute to all project partners a brief meeting summary clearly indicating the agreements reached at the meeting.Task 2: DesignThe selected consultant shall prepare draft and final designs based on the SLB Round 4 application. The designs shall be provided to the CCLBA and the Village of Cassopolis. It is anticipated that design review meetings will be held at the 30%, 60% and 90% stages.Task 3: Construction DocumentsThe selected consultant shall prepare the final construction drawings, plans, specifications, and cost estimates. The final construction documents shall be provided to the CCLBA for review and concurrence prior to the release for permitting and bidding. Final construction documents must be certified by a licensed professional engineer, architect or landscape architect and the appropriate seal must be affixed to these documents. Task 4: Bid Process and Selection of Construction ContractorAfter the final design and construction documents have been approved by the CCLBA, the selected consultant shall assist with preparing and distributing a bid invitation to select a construction contractor.The bid invitation shall require the respondents to demonstrate their ability to satisfy any applicable Federal requirements.The consultant will be responsible for administering the bid process including: bid advertisement, pre-bid meeting, answering contractors’ questions and requests for information, issuing addenda as necessary, attending the bid opening, tabulating the bids, providing a recommendation for award of the construction contract, and attending CCLBA meetings to present the bids and recommendation. Upon award of the contract the consultant shall prepare a draft contract or contract(s) to conduct the work with the selected construction contractor(s). The contract(s) shall contain a detailed work plan with adequate opportunity for review at appropriate stages of project completion, a payment schedule, the project cost and Federal requirements. Task 5: Construction Management and Site InspectionAfter receipt of all necessary permits, and upon approval from the CCLBA, the construction contractor(s) may begin site preparation and construction work according to the final design and construction documents.The consultant(s) shall submit monthly payment applications to the CCLBA. After 90% of the work is completed, the consultant will include a punch list of any incomplete items and an estimated schedule for project completion.The consultant shall perform office technician, contract administration, construction inspection, and material testing services for the duration of the project construction. This task includes, as a minimum, the following items:Schedule attend and lead a preconstruction meetingPreconstruction documentation including pictures and videos of the work areasPerform material and density testingComplete inspector reports including field calculationsField Engineering supportTrack progress, generate pay estimates and contract modifications, and coordinate scheduling with the contractorLead, at minimum, bi-weekly construction progress meetings including distribution of meeting minutesCommunicate with residents, property owners and CCLBA staff, related to the projectFollowing satisfaction of punch list items, the consultant shall submit a statement that the work has been completed in accordance with the contract/ subcontract(s), the final design and construction specifications, and all permit requirements. The completion statement must be prepared and/or certified by a licensed professional engineer, architect, or landscape architect. Unless otherwise specified during the project initiation meeting, the consultant shall submit one set of record drawings, certified by a licensed professional engineer, architect or landscape architect. When the consultant is satisfied work is complete, it shall submit a final project report to the Village and the Department of Natural Resources, including a copy of the completion statement and a copy of the certified record drawings and photo - documentation in the form of digital images of the site prior to, during and upon completion of work. Task 6: Federal Funds ComplianceThis project is receiving funding from the American Rescue Plan Act of 2021 – State and Local Fiscal Recovery Funds (SLFRF). The SLFRF awards are generally subject to the requirements set forth in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200 (Uniform Guidance). In all instances, recipients shall review the Uniform Guidance requirements applicable to recipient’s use of SLFRF funds, and SLFRF-funded projects.Funds must be obligated by the Village of Cassopolis into third party contracts by December 31, 2024 and expended by October 31, 2026.The project must:Complete construction to all applicable local, state and federal codes, as amended; including but not limited to the federal Americans with Disabilities Act (ADA) of 2010, as amended; the Persons with Disabilities Civil Rights Act, Act 220 of 1976, as amended; the Playground Equipment Safety Act, P.A. 16 of 1997, as amended; the Utilization of Public Facilities by Physically Limited Act, P.A. 1 of 1966, as amended; the Elliott- Larsen Civil Rights Act, Act 453 of 1976, as amended; and the 2013 Access Board’s Final Guidelines for Outdoor Developed Areas.Comply with legal requirements relating to nondiscrimination and nondiscriminatory use of Federal funds.Those requirements include ensuring that entities receiving Federal financial assistance from the Treasury do not deny benefits or services, or otherwise discriminate on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity), in accordance with the following authorities: Title VI of the Civil Rights Act of 1964 (Title VI)Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the Department's implementing regulations, 31 CFR part 22; Section 504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-112, as amended by Public Law 93-516, 29 U.S.C. 794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681 et seq., and the Department's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94-135, 42 U.S.C. 6101 et seq., and the Department implementing regulations at 31 CFR part 23.In order to carry out its enforcement responsibilities under Title VI of the Civil Rights Act, Treasury will collect and review information from recipients to ascertain their compliance with the applicable requirements before and after providing financial assistance. Treasury’s implementing regulations, 31 CFR part 22, and the Department of Justice (DOJ) regulations, Coordination of Non-discrimination in Federally Assisted Programs, 28 CFR part 42, provide for the collection of data and information from recipients (see 28 CFR 42.406). Treasury may request that recipients submit data for post-award compliance reviews, including information such as a narrative describing their Title VI compliance status.Comply with the Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148 supplemented by Department of Labor regulations (29 CFR Part 5,“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors andSubcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.Comply with Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the workeris compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. Task 7: State Land Bank Grant Reports and AdministrationThe selected consultant shall assist the Cass County Land Bank Authority with grant administration requirements as needed. They will also assist with preparation of grant project and expenditure reports every 90 days, and other reporting requirements as needed.SELECTION PROCESSAt a minimum, the following criteria are used in evaluating consultant responses:Quality and completeness of the response.Understanding of the proposed scope of work.Knowledge of the project area and local community.Qualifications and relevant experience with respect to the tasks to be performed.Reputation among previous clients.Ability to complete all project tasks within the allotted time and budget.Ability to satisfy Federal requirements.Applicability of proposed alternatives or enhancements to information requested.Cost-effectiveness of the proposal. The selection of the successful respondent to this RFP will also be based upon the technical skills and relevant experience of the firm and its staff as follows:Technical Capability - The relevant knowledge and training in providing engineering services for public works projects.Experience/Track Record - The number of years and type of experience in working on adaptive reuse or affordable multifamily housing projects.Experience with projects funded by DNR, State and/or Federal grants.SUBMISSION REQUIREMENTSInterested parties should submit a written proposal to include, but not be limited to:Cover letter.General company brochure (if any) or business informational material including a description of services that the firm renders for its clients.Relevant project experience undertaken over the past ten years, including locations, project descriptions, project costs, and other relevant information. This should include general background and experience of your firm, particularly as this relates to municipal grant-in aid experience.Technical expertise of the firm or team in adaptive reuse and or multi-family projects.References, including names, addresses, and telephone numbers from at least three current or former clients.Resumes of staff who would be working on the projects.Proposed project fee for all Architecture, Engineering and required reporting services associated with the project.Non-responsive proposals may not be accepted for review and consideration as the discretion of the Village. Proposals will be accepted until July 5, 2024 at 10:00amProposals are to be mailed or dropped off to the address below and should include one  printed copy and one digital copy.Cass County Land Bank AuthorityC/O Emilie LaGrow121 N DisbrowCassopolis, MI 49031