Skip to main contentPsst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveFree Webinar — Wednesday, October 14 at 2:00 PM EDT

Register Free →
logo
Get CLEATUS

RFP C000606 - Audio & Visual Equipment

Active
2139402State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

The New York State Department of Financial Services is soliciting proposals under RFP C000606 for a contractor to provide audio and visual equipment design, installation, and maintenance services. The anticipated contract duration is five years, with the award based on best value. Evaluation is weighted across a technical proposal (66 points), a cost proposal (30 points), and diversity practices (4 points). Bidders must possess at least five years of experience in audio-visual design and installation, and subcontractor experience cannot be used to meet this minimum qualification. The scope includes delivering a final project plan, a fully installed and operational system, annual support and maintenance, and system customization. Proposals must be submitted by November 24, 2026, and must consist of three separate volumes: Technical, Cost, and Administrative. The technical proposal is limited to 25 pages, excluding specific sections like resumes and references. Mandatory requirements include a site visit on October 20, 2026, and an intent to bid submission by October 16, 2026. The contract mandates a 30 percent MWBE goal and requires adherence to strict security and privacy mandates, including HIPAA and the Gramm-Leach-Bliley Act. Contractors must also maintain significant insurance coverage, including a 5 million dollar commercial umbrella policy, and ensure personnel undergo necessary security clearances and fingerprinting.

General Info

NYS DFS seeks proposals for five-year audio-visual equipment design, installation, and maintenance.

Agency

New York → NYS Department of Financial Services

NAICS

334310 - Audio and Video Equipment Manufacturing

Place of Performance

1 State St, New York, NY 10004, NY, USA

Set-Aside

NONE

Documents

26

Appendix C - Information Security and Cyber Security Requirements

PDF, High priority: read this firstsow
High

Appendix F - Department Insurance Requirements

PDF, High priority: read this firstsow
High

Attachment 2: Bidder Information and Attestation

PDF, High priority: read this firstattestation-form
High

Attachment 4.1 Workforce Composition Form

PDF, High priority: read this firstsow
High

Attachment 5.2 Diversity Practices Scoring Matrix

PDF, High priority: read this firstscoring-matrix
High

Attachment 5 – MWBE Diversity Practices

PDF, High priority: read this firstq-and-a
High

Bidder Questions and Proposed Modifications Form

XLSX, High priority: read this firstq-and-a
High

Bidder Submission Checklist - C000606 Audio-Visual Equipment Design Services

PDF, High priority: read this firstsubmission-checklist
High

Building Standards and Insurance Requirements

PDF, High priority: read this firstinsurance-requirements
High

Cost Proposal Response Form - RFP #C000606

XLSX, High priority: read this firstrfp
High

Form 4 MWBE and EEO Requirements

PDF, High priority: read this firstsow
High

Mandatory Intent to Bid Form

PDF, High priority: read this firstbid-form
High

MWBE Request for Waiver Form

PDF, High priority: read this firstwaiver-form
High

New York State Required Certifications Packet

PDF, High priority: read this firstcertification-packet
High

Primary Security and Privacy Mandates, Appendix D (September 2026)

PDF, High priority: read this firstspecifications
High

RFP C000606 Attachment 8 Minimum Bidder Qualifications

PDF, High priority: read this firstrfp
High

RFP C000606 - Audio & Visual Equipment

PDF, High priority: read this firstrfp
High

RFP C000606 - Audio-Visual Equipment Design Services

PDF, High priority: read this firstrfp
High

Appendix E - Standard Contract Clauses

PDF, Low prioritycontract-document
Low

Attachment 4.4 M/WBE and EEO Policy Statement

PDF, Low prioritypolicy-statement
Low

Diversity Practices Questionnaire

PDF, Low priorityquestionnaire
Low

Interested M/WBE and SDVOB Vendors

PDF, Low priorityother
Low

MWBE Notice of Intent to Participate

PDF, Low prioritysupporting-form
Low

MWBE Utilization Plan

PDF, Low prioritymwbe-utilization-plan
Low

Standard Clauses for NYS Contracts, Appendix A (June 2023)

PDF, Low prioritystandard-clauses
Low

Vendor Responsibility Questionnaire Instructions

PDF, Low priorityother
Low

AI Contract Breakdown

Uniform Contract Format

Sign up to view the full breakdown with detailed analysis of each section.

Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more
AgencyNew York → NYS Department of Financial Services
Contacts3 people available
OfficeN/A
Organization / AgencyNew York → NYS Department of Financial Services
Office AddressN/A
Contacts
Ron WachenheimContract Management Specialist 2
contact@example.gov
+1 (555) 000-0000
Rohan SoodContract Managment Specialist Trainne 1
contact@example.gov
+1 (555) 000-0000
Rohan SoodContract Managment Specialist Trainne 1
contact@example.gov
+1 (555) 000-0000

Full Description

Show more
The Department is soliciting proposals from a responsive and responsible Contractor to provide Audio and Visual Equipment The Request for Proposals ("RFP") and related attachments are available for download from our website at the following link: Procurement Important Dates: Questions due by 3:00pm ET on Monday, October 5, 2026. Answers will be posted on or about Friday, October 9, 2026. Mandatory Intent to Bid Submission due by 3:00pm ET on Friday, October 16, 2026 Mandatory Site Visit Due by 3:00pm ET on or about Tuesday October 20, 2026 Additional Questions due by 3:00pm ET on Tuesday, October 27, 2026. Answers to Additional Questions will be posted on or about Tuesday, November 4, 2026. Proposals due by 3:00pm ET on Tuesday, November 24, 2026. *Any extraneous terms must be submitted during the Question-and-Answer period, as identified in this RFP’s Calendar of Events. Extraneous terms submitted after this time will not be considered.* Communications regarding this procurement are restricted under NYS Finance Law, Section 139-j. For any inquiries, you may only contact the Designated Contacts listed in this advertisement. All inquiries must be made by email to the following address: RFP@dfs.ny.gov. Thank you and we appreciate your consideration regarding this opportunity. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 30.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%

Similar Contracts

Same NAICS industry code

NAICS: 334310
New
DIBBS
HEADSET-MICROPHONE
Solicitation # SPE7M5-26-T-442D
The Defense Logistics Agency, acting under the Department of Defense, has issued solicitation SPE7M5-26-T-442D for the procurement of two headset-microphones. The items are identified by NSN/Part Number 5965-00-931-8446 and are associated with purchase request 7016772093. This federal solicitation was posted on August 25, 2026, with a response deadline set for September 8, 2026. Interested parties can find further details and submit responses through the DIBBS portal.
ACTIVE DEVICES DIVISION

POSTED

3 days ago

DEADLINE

in 2 days
View Details
NAICS: 334310
New
International
Scoreboard Equipment SupplierThe Scoreboard Equipment Supplier subcontract involves providing a complete, certified scoreboard system for prime contractors working on City of Leduc arena projects. The selected supplier is responsible for manufacturing the display hardware, controllers, and integrated electronics in strict accordance with city specifications. Beyond the physical equipment, the supplier must deliver comprehensive technical documentation, including dimensioned drawings, total weight specifications, product data, and a recommended list of spare parts. This procurement is categorized under NAICS code 334310, with a response deadline set for October 21, 2026.
City of Leduc

POSTED

4 days ago

DEADLINE

in 16 days
View Details
NAICS: 334310
New
DIBBS
Handset Production and Supply (NSN 5965008408849)This subcontract involves the production and supply of finished handsets for prime contractors supporting the Department of Defense Nuclear Reactor Program. The contractor is responsible for manufacturing or sourcing handsets that strictly adhere to the technical specifications of NSN 5965008408849, with the option to use approved additive manufacturing if authorized. All deliverables must comply with DLA Packaging Requirements for Procurement RP001 and be delivered to the designated DoDAAC. To be eligible, the provider must hold a CMMC Level 2 certification verified by a C3PAO. The project falls under NAICS code 334310 and is performed in New Cumberland. Interested parties must respond by October 13, 2026, to fulfill the requirements of this defense procurement effort.
NUCLEAR REACTOR PROGRAM

POSTED

4 days ago

DEADLINE

in 8 days
View Details
NAICS: 334310
New
DIBBS
Supply of Electrical Signal Horns (NSN 6350-00-892-2665)This subcontract involves the procurement and delivery of 38 inspected electrical signal horns, specifically NSN 6350-00-892-2665, to support prime contractors fulfilling DLA Troop Support contracts. The project is managed under the Department of Defense through DLA DIST San Joaquin, with the place of performance located in Tracy, California. The supplier must ensure strict adherence to several regulatory and technical standards, including the DLA Master List of Technical and Quality Requirements (RA001) and DFARS Buy American standards. Additionally, all items must be delivered in accordance with RP001 DLA Packaging Requirements and ASTM D3951 commercial packaging standards to ensure quality and compliance.
DLA DIST SAN JOAQUIN

POSTED

4 days ago

DEADLINE

in 8 days
View Details
NAICS: 334310
New
SLED
Automated Vehicle Announcement (AVA) SystemsThis subcontract for Charlottesville Area Transit involves the supply and integration of Automated Vehicle Announcement (AVA) systems for prime contractors working on Intelligent Transportation System projects. The scope of work includes the installation of audio controllers, speakers, and GPS-triggered software to configure stop-announcement triggers and audio output across all specified fixed-route vehicles. A primary objective of the contract is to ensure full ADA compliance for audible stop announcements. Interested parties should note that the response deadline is November 2, 2026, and the project falls under NAICS code 334310.
Charlottesville Area Transit

POSTED

4 days ago

DEADLINE

in 28 days
View Details
NAICS: 334310
New
SLED
Sports Video Capture and Recording SystemsThis subcontract focuses on the provision of primary video capture and recording technology for sports events managed by the South Dakota State Government. The scope of work involves supplying specialized hardware, including sports-specific cameras, recording decks, and video capture interfaces, categorized under commodity code 840-69. These systems are intended for use by prime contractors overseeing sports video technology projects within the state. The opportunity is classified under NAICS code 334310 and was posted on October 1, 2026. Interested parties must submit their responses by the deadline of November 17, 2026. This agreement ensures the delivery of essential recording infrastructure necessary for high-quality sports event documentation.
South Dakota State Government

POSTED

4 days ago

DEADLINE

in about 1 month
View Details
NAICS: 334310
New
SLED
Video Monitor and Television SupplierThis subcontract agreement establishes a partnership to provide professional-grade monitors and television displays for sports video playback, monitoring, and review. Serving prime contractors on South Dakota State Government sports video technology projects, the supplier is responsible for delivering high-resolution monitors, large-format displays, and professional broadcast monitors categorized under commodity code 840-38. The opportunity is managed by the South Dakota State Government under NAICS code 334310. Interested parties must submit their responses by the deadline of November 17, 2026, following the initial posting on October 1, 2026.
South Dakota State Government

POSTED

4 days ago

DEADLINE

in about 1 month
View Details
NAICS: 334310
New
Federal
59--HANDSET
Solicitation # SPE7M127U0009
DLA Land And Maritime is soliciting quotes for the procurement of handsets under NSN 5965010967825. This request for quote may result in an Automated Indefinite Delivery Contract with a one-year term or a maximum aggregate value of 350,000.00 dollars. The initial requirement is for 327 units to be delivered within 83 days after receipt of order, though the contract establishes a guaranteed minimum quantity of 49 units and an estimated two orders per year. Items are to be shipped to various CONUS and OCONUS DLA Depots. This opportunity is set aside for Historically Underutilized Business Zone entities under NAICS code 334310. Approved sources are limited to specific part numbers 012M4 76E3N125-1 and 82872 502-228-002-653. All quotes must be submitted electronically by the deadline of October 16, 2026. No hard copies of the solicitation, specifications, or drawings are available.
DLA Land And Maritime

POSTED

4 days ago

DEADLINE

in 11 days
View Details
NAICS: 334310
New
DIBBS
59--HANDSET
Solicitation # SPE7M2-27-T-0002
Solicitation SPE7M2-27-T-0002 is a fixed-price procurement issued by the DLA Land and Maritime Nuclear Reactor Program for the acquisition of handsets under NSN 5965008408849. The requirement consists of two line items: 710 handsets and one First Article Test (FAT) requirement. All quotes must be submitted electronically via the DLA Internet Bid Board System (DIBBS) by October 13, 2026. Delivery is required within 120 days, with a specified need ship date of June 13, 2027, and a required delivery date of June 14, 2027, to the DLA Distribution New Cumberland facility in Pennsylvania. The contract mandates origin inspection and acceptance, with final inspection performed by a Quality Assurance Representative. Technical compliance includes adherence to MIL-STD-129 for marking and labeling, CMMC Level 2 certification, and strict prohibitions against the use of Class I ozone-depleting chemicals and covered defense telecommunications equipment. Offerors must comply with the Buy American Act and the Berry Amendment. A price evaluation preference is available for certified HUBZone small business concerns. Payment will be processed electronically through the Wide Area WorkFlow (WAWF) system.
NUCLEAR REACTOR PROGRAM

POSTED

4 days ago

DEADLINE

in 8 days
View Details
NAICS: 334310
New
Federal
59--AMPLIFIED SPEAKER A
Solicitation # SPE7M527T0037
DLA Land And Maritime is soliciting quotes for the procurement of 15 units of Amplified Speaker A, identified by NSN 5965015042073. The items must be delivered to the DLA Distribution Depot Oklahoma within 153 days after the order is placed. Approved sources for this requirement include 13499 218-1246-010 and 34NS0 AL-19-3245-2. This opportunity is issued as a Request for Quote under solicitation number SPE7M527T0037 with a response deadline of October 13, 2026. All quotes must be submitted electronically via the provided link, as hard copies and technical drawings are not available. The procurement falls under NAICS code 334310 and is open to all responsible sources.
DLA Land And Maritime

POSTED

4 days ago

DEADLINE

in 8 days
View Details
NAICS: 334310
New
Federal
IT equipment for donation
Solicitation # 19RB1027Q0008
The U.S. Embassy in Belgrade, through the International Narcotics and Law Enforcement Affairs Section, is soliciting firm-fixed-price quotes for the procurement, installation, and commissioning of IT, audio, and video equipment for donation. This equipment is intended to complement a scenario-based laser shooting range system and tactical training kits to facilitate post-training analysis and performance evaluation. The scope of work includes the delivery of new hardware—such as LED displays, professional monitors, digital audio matrices, and wireless microphone systems—along with full system integration, network configuration of VLANs, and physical installation of power and rack infrastructure at a designated recipient's facility in the Belgrade metropolitan area, Serbia. Quotes must be submitted in Serbian Dinar (RSD) via email by October 21, 2026. Award will be granted to the lowest-priced, acceptable, and responsible quoter. Offerors must provide a technical proposal with equipment catalogues, evidence of registration with the Serbian Business Registry, and proof of a manufacturer-authorized local service provider for warranty support. All equipment must be delivered in a single consolidated shipment within 60 days of award. Notably, the U.S. Embassy cannot be identified as the consignee or end user, and the contract strictly prohibits the use of telecommunications or surveillance equipment from Hytera, Hikvision, or Dahua.
US Embassy Belgrade

POSTED

4 days ago

DEADLINE

in 16 days
View Details
NAICS: 334310
New
SLED
DHS Murray SP CB Gym Projector and Sound System
Solicitation # 27-444DHS-DEVDI-B-54332
The DHS Murray SP CB Gym Projector and Sound System solicitation, number 27-444DHS-DEVDI-B-54332, is issued by the State of Illinois Department of Developmental Disabilities. Posted on September 30, 2026, with a response deadline of October 9, 2026, this project is governed by the State of Illinois Standard Terms and Conditions V.23. The contract is contingent upon the availability of funds and may be partially or totally funded through federal sources. Primary points of contact for the procurement are Purchaser Jeff Frost and State Purchasing Officer Shea Firebaugh. Awarded vendors must ensure all supplies are of merchantable quality, free from defects, and comply with all federal laws regarding manufacturing, packing, and labeling. Performance on state premises must be scheduled to avoid interfering with department operations. Financial terms dictate that payments are made per the State Prompt Payment Act, with a strict requirement that invoices for periods ending June 30 be submitted by July 31. Vendors are required to pay prevailing wages where applicable and maintain general commercial liability insurance of $1,000 per occurrence and legally required worker's compensation. Additionally, all work is considered work for hire with exclusive ownership granted to the State of Illinois, and all information accessed during the contract is presumed confidential.
DEVDISBLTS444 - Developmental Disabilities

POSTED

5 days ago

DEADLINE

in 4 days
View Details

More opportunities from New York → NYS Department of Financial Services

Same awarding agency

NAICS: 811210
SLED
A/V Maintenance & Support ProviderThis subcontract agreement establishes an A/V Maintenance and Support Provider to assist prime contractors on projects for the New York State Department of Financial Services. The scope of work focuses on ensuring system operationality and SLA compliance through a combination of annual recurring preventative maintenance, remote monitoring, and technical troubleshooting. The provider is required to utilize on-site diagnostic equipment and deliver detailed maintenance reports to guarantee specified system uptime. The opportunity is categorized under NAICS code 811210 and is associated with the state of New York. Interested parties should note that the response deadline is November 24, 2026. This engagement is specifically designed to provide critical technical infrastructure support to maintain the stability of audio-visual systems within the agency's environment.
Electronic and Precision Equipment Repair and Maintenance

POSTED

7 days ago

DEADLINE

in about 2 months
View Details
NAICS: 541330
SLED
A/V System Designer & ProgrammerThis subcontract opportunity is for an A/V System Designer and Programmer to provide technical design and software programming services for prime contractors working on New York State Department of Financial Services projects. The selected provider will be responsible for creating conduit plans, signal flow diagrams, and plan drawings utilizing Revit or AutoCAD. Additionally, the role involves performing control system programming that strictly adheres to the Information Security and Cyber Security Requirements established by the DFS. Key deliverables for this engagement include the Control System Source Code, System Block Diagrams, and the Final Project Plan. The solicitation is categorized under NAICS code 541330, with a response deadline set for November 24, 2026.
Engineering Services

POSTED

7 days ago

DEADLINE

in about 2 months
View Details
NAICS: 238210
SLED
A/V Installation & Cabling ContractorThis subcontract opportunity is for an A/V Installation and Cabling Contractor to support prime contractors on projects for the New York State Department of Financial Services. The selected contractor will be responsible for the physical installation and termination of network, power, and A/V cabling, as well as the mounting of racks, displays, screens, cameras, microphones, and speakers according to provided design drawings. Final deliverables include a fully wired A/V system accompanied by accurate labeling and as-built drawings. Due to the nature of the agency, all assigned personnel must successfully undergo fingerprinting and security clearance processes. Interested parties should note that the response deadline is November 24, 2026, and the work falls under NAICS code 238210.
Electrical Contractors and Other Wiring Installation Contractors

POSTED

7 days ago

DEADLINE

in about 2 months
View Details
NAICS: 423610
SLED
A/V Hardware SupplierThis subcontract agreement establishes a partnership for the supply and delivery of commercial-grade audio-visual hardware to support prime contractors on projects for the New York State Department of Financial Services. The scope of work includes providing a comprehensive suite of equipment such as cameras, displays, microphones, DSPs, switchers, control panels, cabling, and racks. All provided hardware must be certified for compatibility with MS Teams, Zoom, and WebEx, and must be accompanied by necessary manufacturer warranties and documentation. To ensure quality and functionality, the contract requires that all hardware and materials undergo a verification process involving offsite unpacking and testing prior to delivery. This procurement opportunity falls under NAICS code 423610, with a response deadline set for November 24, 2026.
Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers

POSTED

7 days ago

DEADLINE

in about 2 months
View Details
SLED
C000687
Solicitation # 2138855

POSTED

26 days ago

DEADLINE

N/A
View Details
SLED
New York Consumer Guide for Health Insurers
Solicitation # 2138784

POSTED

about 1 month ago

DEADLINE

N/A
View Details
SLED
Consumer Guide of Health Insurers
Solicitation # 2138037

POSTED

about 2 months ago

DEADLINE

N/A
View Details

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Miguel
Hillary
Keith Deutsch
Christine

Join 750+ contractors already using CLEATUS