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RFP - City Hall Water Feature Design - Raytown, MO

Closed

DREXEL-54State & Local

Submission Closed08/27/2025, 07:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541320

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7 days ago

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in 22 days

AI Contract Overview

The City of Raytown is seeking proposals from qualified design teams to create a new water feature or fountain for the median in front of City Hall. The project requires the replacement of a non-functional fountain, specifically mandating the reuse of the existing underground brick vault, water meter, and backflow valve, while integrating new control valves, filters, and a control panel. The selected designer must provide full design plans, specifications, and bidding documents, ensuring the final construction cost does not exceed 150,000 dollars. Interested firms must submit their proposals by August 27, 2025, including company qualifications, a preliminary design concept, a project timeline, and a proposed fee. The city has allocated a maximum budget of 50,000 dollars for the design phase. Proposals will be evaluated based on design creativity, firm experience, project approach, and budget feasibility. All inquiries must be directed to Daria Sakharova by August 22, 2025.

General Info

Raytown seeks design proposals for a City Hall water feature under 150,000 dollars.

Agency

Missouri → City of Raytown

NAICS

541320 - Landscape Architectural Services

Place of Performance

Raytown, MO, USA

Set-Aside

NONE

Documents

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Uniform Contract Format

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Timeline

PhaseClosed

PostedJan 1

Solicitation

Response DeadlineAug 27

Deadline has passed

Submission Closed

08/27/2025, 07:30:00 PM UTC

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Organization & Contact Information

AgencyMissouri → City of Raytown

Contacts1 person available

OfficeN/A

Organization / AgencyMissouri → City of Raytown

Office AddressN/A

Contacts

Daria Sakharova

contact@example.gov

Interested Companies (9)

ConstructConnectCincinnati, OH

Freese and NicholsFort Worth, TX

ePlanColumbia, MO

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Full Description

CITY OF RAYTOWN
REQUEST FOR PROPOSALS
CITY HALL WATER FEATURE DESIGN
Issue Date: July 30, 2025
Proposal Due Date: August 27, 2025
Introduction
The City of Raytown is seeking proposals from qualified design teams for the design of a new water feature/fountain to be installed in front of Raytown City Hall. This project will replace the existing non-functional fountain, of which only the brick vault is remaining and intended to be re-used. The new fountain shall be designed for a maximum budget of $50,000 with the intent of construction cost estimates to be no more than $150,000.
Project Scope
The selected designer will be responsible for:
• Designing a new water feature that incorporates or enhances the aesthetic appeal of the median in front of City Hall. This will include design plans, specifications, and bidding documents for the City of Raytown to solicit the design for construction.
• Reusing the existing underground vault, but with new control valves, filter, and control panel. Photos of existing vault included in Attachment 1. Dimensions of existing vault included in Attachment 2.
• Utilizing the available 3/4-inch water supply line and 120V power source in the current vault. Reuse of the existing water meter and backflow valve are expected.
• The designed water feature must be able to be constructed in under $150,000.
Pre-Proposal Meeting
A pre-proposal meeting will be held at the above time at Raytown City Hall. Attendance is highly recommended but not required. This meeting will provide an opportunity for prospective bidders to view the project site and inspect the interior of the existing vault to be retained.
Questions
All questions should be sent via email to Daria Sakharova at contact@example.gov no later than 5pm August 22, 2025. Any questions received after this deadline will not be answered.
Proposal Requirements
Interested firms shall submit a proposal that includes the following:
1. Company Information Name, address, and contact information.
Overview of the firm’s qualifications and experience with similar projects.
2. Design Concept Preliminary illustration of the proposed fountain (approximately 10% complete).
Description of design elements, materials, and water feature components.
3. Project Approach & Timeline Proposed methodology for design.
Provide a proposed timeline which the firm believes they can accomplish the scope of work, including milestone dates.
4. Proposed Fee Provide a proposed fee based on the state Scope of Work, which includes all reimbursable items like mileage and printing. Once a desired consultant has been identified, the City reserves the right to negotiate the final fee, but has allocated $50,000 for this scope of work.
5. References At least three references for similar projects completed within the past five
years.
Submission Details
Proposals shall be submitted no later than the above time. Late submissions will not be considered. Proposals shall be delivered to:
City of Raytown
Public Works Department
10000 East 59th Street
Raytown, MO 64133
Attn: City Hall Water Feature Project
Evaluation Criteria
Proposals will be evaluated based on the following criteria:
• Quality and creativity of the proposed design concept (30%)
• Firm’s experience and past performance on similar projects. (30%)
• Project approach and feasibility of the proposed timeline. (20%)
• Ability to complete the project within the stated budget. (20%)
The City of Raytown reserves the right to reject any or all proposals, to waive irregularities, and to accept the proposal deemed to be in the best interest of the City.
For further information, please contact in writing via e-mail:
Daria Sakharova
contact@example.gov
City of Raytown
July 30, 2025