RFP - CNHS BH Landscape Maintenance

The Cherokee Nation is seeking qualified vendors to provide comprehensive landscape maintenance services at two facilities: the Adult Residential Treatment Center in Tahlequah, Oklahoma, and the Vinita Recovery Center in Vinita, Oklahoma. The solicitation, identified as Procurement #164658, was posted on June 4, 2026, with proposals due by June 23, 2026. The contract term extends through September 30, 2026, with an option to renew for up to four additional one-year periods contingent upon performance, mutual agreement, and funding availability. Services include a minimum of 30 annual mowings—four per month from April through October and two in November—with the final mowing no later than November 15. Additional duties encompass edging, debris removal, spring and fall cleanups, monthly brush hogging of undeveloped areas, turf and vegetation repair, weed control using approved herbicides, maintenance of hard surfaces, and submission of detailed mowing logs. All work must be performed between 7:00 AM and 5:00 PM, comply with NFPA 55, NFPA 99, State OSHA regulations, and Cherokee Nation policies, and adhere strictly to approved materials and chemicals. Evaluation of proposals will be based on a 100-point system prioritizing the proposed service schedule (30 points), ability to perform the work (20 points), self-performance capability (20 points), irrigation system experience (20 points), home office location (10 points), and TERO certification for Indian-owned businesses (10 points). The award process operates on a trade-off basis under FAR 15.101-2, prioritizing best value over lowest cost. Indian preference is mandatory, requiring submission of current TERO certification; failure to provide this results in non-responsiveness. Proposers must also certify they are not debarred, suspended, or convicted of specified offenses, agree to a drug and tobacco-free workplace, disclose all subcontractors, and comply with HIPAA and Business Associate Agreement requirements if handling protected health information. Contractors must perform work onsite at the two specified locations, are prohibited from using CNHS waste containers, and must submit proposals electronically by email with a designated subject line. Payments will be processed by the Cherokee Nation Purchasing Department upon submission of service documentation, though no invoicing system like WAWF is specified. The contract is contingent upon appropriated