RFP Custodial Services

The Murray County School System issued a Request for Proposals (RFP) for custodial services to support cleaning, maintenance, and facility upkeep at various schools and facilities within the district in Georgia. The contract term is 12 months with an option to extend for up to four additional one-year periods. The solicitation mandates on-site performance, including daily, weekly, and monthly cleaning cycles, light maintenance tasks, supply restocking, and event cleanup, all coordinated closely with school administrators to minimize disruption. Proposals must be submitted in sealed form by May 21, 2026, with inquiries accepted until May 14, 2026, and must include detailed information about the proposer’s qualifications, performance history, personnel experience, pricing, and compliance with the RFP terms. The award will be based on a trade-off evaluation process that considers not only cost but also non-price factors such as service understanding, past performance, qualifications, and any exceptions to contract terms. Several unique contractual requirements emphasize security, compliance, and accountability. Key management procedures include issuance and strict control of facility keys, with financial responsibility for lost keys or security breaches resting on the contractor. Employees must undergo E-Verify validation and receive district-issued ID badges with tiered access controls, with timely reporting and replacement of badges as necessary. The contractor is also responsible for enforcing security policies including prohibition of weapons, protection of district property, and adherence to alarm system protocols, with penalties applied for false alarms. Compliance with regulatory standards such as OSHA, EPA, AHERA, and local environmental and health regulations is mandatory, with inspections and acceptance performed onsite by the Director of Facilities and school principals. The contractor must perform regular quality control activities, submit inspection reports, and respond swiftly to any deficiencies, ensuring a high standard of cleanliness and operational safety throughout the contract term. Pricing details were not provided in the solicitation, though cost is a significant factor in award decisions alongside technical and performance considerations.