RFP - Fire Inspection Management Software for Harris County Fire Marshal's Office

Harris County is soliciting proposals for a modern, secure, and scalable Fire Inspection Management System (FIMS) to support the Harris County Fire Marshal's Office. The desired solution is a unified enterprise platform centered on a master property record that integrates core business functions including inspections, plan review coordination, enforcement actions, and reporting. A critical component of the project is the implementation of a public-facing Operational Permit Management Solution (OPS) to unify permit applications across multiple jurisdictions. The system must be compatible with e-Permits, Microsoft Outlook, and Power BI, and must enable the administration of International Fire Code, International Building Code, and National Fire Protection Association standards. Key deliverables include the migration of historical Emergency Reporting data, system configuration, and comprehensive training for administrator and field staff. The contract will be awarded to the responsible vendor with the best evaluated proposal, with evaluation weights heavily favoring scope of service and system functionality at 30 percent and integration and reporting at 25 percent. Pricing accounts for only 10 percent of the total score. Vendors must adhere to a fixed pricing all-inclusive fee model and pass a mandatory cybersecurity and information technology controls review. Legally, the contract is governed by the laws of the State of Texas with exclusive venue in Houston. Additional requirements include a maximum 90-day transitional period for replacement vendors, mandatory workers compensation coverage, and potential payment bonds for subcontractors if the contract exceeds 25,000 dollars. All data remains the property of Harris County and must be exportable at any time.