This Solicitation opportunity from North Carolina was posted on October 22, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFP for Multifunction Copiers, Maintenance, and Supplies

Closed

171-24-222State & Local

Submission Closed11/22/2024

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532420

New

SLED

26-041 COPIER LEASE, MAINTENANCE & SUPPLIES AGREEMENT

Solicitation # 26-041

The Floyd County Board of Commissioners is soliciting sealed bids for a 60-month Copier Lease, Maintenance, and Supplies agreement, with a performance period scheduled from March 1, 2027, to February 28, 2032. The scope of work requires the provision of new copier machines—specifically prohibiting refurbished or remanufactured components—featuring 600 dpi optical resolution and various scanning capabilities. The selected vendor must maintain an office within 100 miles of Floyd County and provide a service call response time of four hours or less. The comprehensive service contract must include all parts, automatic meter reading, and free toner with auto-shipping. Bidders must submit their proposals electronically via the Bonfire portal by December 7, 2026. Submissions must be split into two volumes: a required documents volume containing certifications for non-discrimination, non-collusion, and a drug-free workplace, and a separate bid pricing volume. Evaluation will be based on cost, technical specifications, and the provision of three professional references from the last five years. Pricing options include either phasing in new machines as current leases expire or a full buyout of existing leases to start new 60-month terms. Payment is issued monthly within 30 days of invoice receipt, and the contract may be terminated by either party with a 90-day notice.

Floyd County Board of Commissioners

POSTED

DEADLINE

COPIER LEASE, MAINTENANCE AND SUPPLIES AGREEMENT

Solicitation # 26-041

The Floyd County Board of Commissioners is soliciting sealed bids for a Copier Lease, Maintenance, and Supplies agreement. The contract covers the provision of new copiers, maintenance services, and all necessary supplies except paper, including toner and finisher supplies. The performance period is set for 60 months, beginning March 1, 2027, and ending February 28, 2032, though either party may terminate the agreement with a 90-day notice. Bidders must provide pricing for two options: replacing units as current leases expire or buying out remaining leases to align all units on a single schedule. Key operational requirements include a mandated 98 percent uptime per machine, a service call response time of four hours or less, and support for up to 1,000 users with LDAP or password authentication. All equipment must be new, and hard drives must be scrubbed according to Department of Defense standards upon removal. Awarding will be based on price and other factors to determine the most advantageous bid for the County. Bids must be submitted electronically by December 7, 2026, and must include a separate price proposal, a Drug-Free Workplace Certificate, and a signed Bid/Proposal Certification.

POSTED

DEADLINE

Office Furniture and Equipment SupplierThe City of Cranbrook is seeking a subcontractor for the supply and delivery of non-energized office furniture and equipment for prime contractors working on lease space projects. The scope of work includes providing and placing commercial-grade items such as desks, chairs, shelving, and specialized non-electric business equipment, with the requirement that the supplier handles both delivery and assembly within the designated leased spaces. This opportunity is categorized under NAICS code 532420 and is associated with the Province of British Columbia. Interested parties must submit their responses by the deadline of December 2, 2026. Performance of the contract will take place within Canada.

POSTED

DEADLINE

CIO Multifunction Devices 6 Month Bridge

Solicitation # W91QF027Q6001

The U.S. Government is issuing a Sources Sought notice for a six-month bridge contract to provide multifunction device services, including maintenance, emergency services, and supplies. The requirement is currently intended to be awarded on a sole source basis to Government Acquisitions LLC under the statutory authority of 10 USC 2304(c)(1) and FAR 6.302-1(a)(2)(iii), as it involves proprietary devices already in place. However, the government is seeking information from capable large and small businesses to determine if a competitive procurement is possible. The performance period is scheduled from December 1, 2026, to May 30, 2027, with services delivered to various entities in Pennsylvania, including the U.S. Army War College, the U.S. Army Heritage and Education Center, the U.S. Army Garrison Carlisle Barracks, the Peacekeeping and Stability Operations Institute, and various tenant units. The scope of work focuses on the support of specific Xerox hardware, including B&W models (B7030HG), Color models (C8130TG), and SIPR models (B7030SG). This Firm Fixed Price effort falls under NAICS code 532420 for Office Machinery and Equipment Rental and Leasing and PSC W074. Interested vendors are encouraged to provide details regarding their capabilities, previous experience with similar requirements, and suggestions on how the Army can best structure the contract to facilitate competition among small businesses. This notice is for market research purposes only and does not constitute a request for quote or a promise to issue a formal solicitation.

W6QM Micc-Carlisle Barracks

POSTED

DEADLINE

RFQ - Operational Lease of Two Mail Folder Inserters

Solicitation # Doc3394350657

The Department of Service Nova Scotia is seeking proposals for a five year operational lease of two mail folder inserters. This procurement is managed by the Postal Services branch, which provides centralized, secure, and cost effective mail processing for the Government of Nova Scotia and its associated agencies, boards, and commissions. The project will be performed in Halifax, Canada, and is being conducted in accordance with the Public Procurement Policy and Procurement Manual. Proposals must be submitted by the strict deadline of 14:00 Atlantic Time, as any submissions received after this time will be rejected. Interested bidders can access documentation and submit bids through the Nova Scotia Procurement Portal and the SAP Business Network. Technical support for the bidding process is available via the Ariba Discovery Help Center and the procurement portal ticketing system.

Government of Nova Scotia

POSTED

DEADLINE

Hingham Town Meeting: Electronic Voting Device and Services, Request For Proposals

Solicitation # EVRFP26

The Town of Hingham, Massachusetts, issued Request for Proposals EVRFP26 on November 4, 2026, seeking the lease or purchase of electronic voting devices and associated services for its Town Meeting. Conducted under M.G.L. c. 30B, the procurement requires a system featuring voting handsets with displays, a minimum six-hour battery life, and the ability to operate without an internet connection using a VPN for encrypted inter-room communication. Handsets must maintain a communication range of approximately 500 feet. The selected vendor will be responsible for providing on-site services and at least one two-hour training session for Town personnel. If the purchase option is chosen, equipment must be delivered within eight weeks of contract execution. Proposals must be submitted electronically via the OpenGov Portal by December 3, 2026, at 11:00 am, with technical and price proposals submitted as separate volumes to avoid disqualification. A mandatory product demonstration at Hingham High School is required for responsiveness. The Town will award the contract to the most advantageous proposal based on technical merit and all-inclusive pricing, offering two pricing options: a three-year lease or a direct purchase with three years of service. Key contract terms include fixed pricing for the term, a ten-day termination for convenience clause, and a requirement that all generated data remains the sole property of the Town. Vendors must provide comprehensive insurance coverage, including general liability of at least $1 million per occurrence, and certify compliance with Massachusetts tax and conflict of interest laws.

Town Administrator's Office

POSTED

DEADLINE

Lease and maintenance of a production inserter to replace end of life equipmentThe Agricultural Research Service is seeking a lease and maintenance agreement for a production inserter to replace an end-of-life Quadient 1200 unit at the NASS NOC PMC in Olivette. The required equipment must increase speed capacity and duty cycle capabilities, with the specific ability to fold and insert single sheets, booklets, and return envelopes into various outer envelope sizes. The contract structure consists of a base period followed by four option years and must include a comprehensive maintenance contract to ensure the equipment remains updated and operational. This procurement is categorized under NAICS code 532420 and is currently listed as a forecast.

Agricultural Research Service

POSTED

DEADLINE

Lease of Multifunctional Devices and Support Services for the Golden Field Office and Office of Inspector GeneralThe Department of Energy, specifically the Office of Energy Efficiency and Renewable Energy, is forecasting a contract for the lease of multifunctional devices and associated support services. This requirement is intended to serve the Golden Field Office and the Office of Inspector General, with the place of performance located in Colorado. The procurement is categorized under NAICS code 532420 and is designated as a small business set-aside for 8(a) certified firms. The current incumbent contractor for these services is Aleut Government Services LLC. Interested parties may coordinate with Small Business Program Managers Yolanda Dixon or Joseph Vento regarding this opportunity. The forecast was posted on November 1, 2026, as part of the agency's public acquisition planning.

Office of Energy Efficiency and Renewable Energy

POSTED

DEADLINE

11 Omni MFDs for Various Regions

Federal Acquisition Service

POSTED

DEADLINE

FY26 Leased National MFD BPA - OMNI BUSINESS SYSTEMS

Federal Acquisition Service

POSTED

DEADLINE

OMNI Call Order - Leased National MFDs at Regions 1 3 4 7 and 10

Federal Acquisition Service

POSTED

DEADLINE

Postage Meter Lease and Maintenance Services

Solicitation # RFP-2026-0008

The Punxsutawney Area School District is soliciting proposals for Postage Meter Lease and Maintenance Services for its High School, Elementary School, and optionally, the District Office. The selected vendor will provide a leased postage metering system capable of regular and bulk mailings, similar to the SendPro C500, featuring automatic sealing, automatic USPS rate and software updates, and the ability to download postage. The scope of work includes all necessary labor, materials, and equipment for installation, regular periodic maintenance, and on-demand repair services. Pricing options are requested for contract durations of one, two, or three years, with the award granted to the lowest responsive and responsible bidder. The procurement is subject to stringent regulatory compliance, including the Davis-Bacon Act and Pennsylvania Prevailing Wage Rates, requiring the vendor to pay the higher of the two rates. Compliance with Executive Order 11246, the Clean Air Act, and the Federal Water Pollution Control Act is required, and vendors must certify they are not on the Federal Debarment list or using prohibited telecommunications equipment from Huawei or ZTE. Proposals must be submitted in sealed envelopes by November 17, 2026, and must include a non-collusion affidavit and a Statement of Respondent's Qualifications. Payment is contingent upon Board of School Directors approval and a final walk-through inspection.

Punxsutawney Area School District

POSTED

16 days ago

DEADLINE

in 9 days

AI Contract Overview

Columbus County Schools is seeking proposals from qualified vendors to provide, maintain, and supply multifunction copiers, fax machines, and printers under RFP 171-24-222. The district aims to secure efficient and cost-effective solutions that meet both administrative and educational requirements, emphasizing reliable service and long-term equipment sustainability. The solicitation was posted on October 22, 2024, with a deadline for responses set for November 22, 2024. The contract is expected to be valued between $500,000 and $2,000,000, reflecting a significant investment in office automation equipment and services. Interested vendors can contact A. Sellers, a designated school district employee, for further details. The procurement is managed by the Columbus County Board of Education within North Carolina, and additional information about the solicitation is available through the provided online link.

General Info

Agency

North Carolina → Columbus County Board of Education

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

NC, USA

Set-Aside

NONE

Documents

ifb

High

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedOct 22

Solicitation

Response DeadlineNov 22

Deadline has passed

Submission Closed

11/22/2024

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Organization & Contact Information

AgencyNorth Carolina → Columbus County Board of Education

Contacts1 person available

OfficeN/A

Organization / AgencyNorth Carolina → Columbus County Board of Education

Office AddressN/A

Contacts

A. SellersSchool District Employee

contact@example.gov

Full Description

Columbus County Schools is soliciting proposals from qualified vendors for the acquisition, maintenance, and supplies of multifunction copiers, fax machines, and printers as detailed in RFP 171-24-222. The district seeks efficient, cost-effective solutions that support its administrative and educational needs while ensuring reliable service and long-term equipment sustainability.

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