RFP GMU-KS0811-26 Landscape Maintenance Services

George Mason University is soliciting proposals under RFP GMU-KS0811-26 to establish a contract for comprehensive landscape maintenance services across its Fairfax, Arlington, Prince William (SciTech), Front Royal (SMSC), Potomac Science Center, and Point of View campuses. The scope of work includes turf maintenance, plant pruning, mulching, weed control, and daily leaf removal during October, November, and December. Services must adhere to APPA Grounds Level 2 High-Level Maintenance standards and comply with Virginia Nutrient Management Plans and Storm Water MS4 Program guidelines. The contractor is responsible for all quality assurance and quality control, and personnel must hold specific VA Department of Agriculture and Consumer Services Pesticide Applicator Certificates and Fertilizer Applicator registrations. The contract features a 12-month base term starting March 1, 2027, with six renewal options. Pricing is based on a Firm Fixed Price model for campus-based services and an IDIQ/T&M schedule for as-needed labor. Proposals must be submitted electronically via the Bonfire portal by September 25, 2026. Evaluation is based on a 100-point scale, where the university selects the best proposal in its sole discretion, regardless of whether price is the sole determining factor. Requirements for submission include a Small Business Subcontracting Plan, a QA/QC plan, and adherence to Virginia minimum wage laws. The final agreement is based on the university's standard contract and general terms and conditions, requiring contractors to maintain commercial general liability insurance of at least 1 million dollars per occurrence.