RFP-HLCS-270000000086-1 | Fuel Depot Overhaul at Bus Garage

Houghton Lake Community Schools is soliciting proposals for a complete overhaul of the fuel dispensing and management system at its bus garage in Houghton Lake, Michigan. The project scope involves the replacement of one gasoline and one diesel commercial fleet fuel dispenser, including all associated meters, displays, and filters. The contractor is responsible for providing all equipment, labor, and materials to install new wiring and conduit between the pumps and the main office, as well as implementing the computer hardware and software required to control the system. Key deliverables include a commissioning plan, meter calibration, operational verification of authorized fueling, and hands-on training for administrators and transportation users. Proposals must be submitted by November 13, 2026, and must include a detailed technical proposal, an implementation schedule addressing fueling outages and continuity, and a pricing schedule that accounts for a five-year ownership cost. Bidders are required to perform a site inspection to verify tank arrangements and safety devices before finalizing their bid. Submission requirements include several mandatory certifications, such as a non-collusion affidavit, a notarized familial relationship disclosure, and an Iran economic sanctions act certification. Award decisions will be based on a weighted scoring system, and final acceptance is contingent upon the successful completion of leak checks, safety device verification, and data communication tests.