RFP Online Backflow Testing Management Solution

The City of Fort Worth is seeking qualified vendors to provide an Online Backflow Testing Management Solution under an as-needed arrangement to support its Water Department. The opportunity is solicited under RFP number 26-0221, with proposals due by August 6, 2026, and must be submitted exclusively through the BonfireHub portal. The contract, governed by local procurement rules rather than federal FAR clauses, requires vendors to deliver a comprehensive software solution that manages backflow test data, validates tester credentials including BPAT licenses and equipment calibration, ensures compliance with TCEQ regulations, and provides real-time reporting and financial tracking tools. Deliverables must align with industry standards and all applicable federal, state, and local laws, with all work product becoming the sole property of the City upon creation. The solution must include secure web-based access, data migration, and milestone-based acceptance verified through an official City-signed form. Evaluation of proposals will be based on a best-value trade-off methodology, with cost accounting for up to 35 points, followed by approach to perform services (20 points), small business participation (20 points), ability to meet City needs (15 points), and qualifications and experience (10 points). To be eligible for award, vendors must earn at least 50% of the non-price points. Vendors claiming small business status must provide certification from the North Central Texas Regional Certification Agency and be prepared for audits to verify performance. Special requirements include restricting network access to registered personnel, prohibiting personal device usage, mandating immediate reporting of security breaches or lost credentials, maintaining Technology Liability Insurance for data and intellectual property risks, and complying with state laws prohibiting boycotts of energy or firearm industries. Subcontracting requires prior written approval from the City, and no assignment of contract rights is permitted without consent. The agreement may be terminated at any time by the City without penalty, and vendors must remove all City software upon termination. Invoices must be submitted electronically to supplierinvoices@fortworthtexas.gov, and payment is processed via direct deposit through the City’s supplier portal. FOB terms require freight prepaid and allowed to the City’s designated location in Fort Worth, Texas, with no late submissions accepted under any circumstance.