RFQ American Embassy supply and delivery of new vehicle
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy in Pretoria is soliciting qualified vendors to supply and deliver a new vehicle under solicitation number PR16148093, with all quotes required to be firm fixed price and valid until September 30, 2026. Bidders must submit quotations on official company letterhead including full address, contact details, and designated point of contact, with pricing exclusively in South African Rand. Proposals must be received via email by the deadline of August 11, 2026 at 12:00 PM, and no late submissions will be accepted. Participation requires active registration in the System for Award Management (SAM) with proof of registration, including the Unique Entity Identifier (UEI), as a mandatory condition for eligibility. The scope of work and all applicable U.S. government clauses, including FAR and DOSAR terms, are binding and must be accepted without alteration or negotiation. Payment will be made via electronic funds transfer within 30 calendar days after delivery of the vehicle and receipt of invoice, whichever occurs later, and no advance or deposit payments will be authorized. Contractors must assume all financial risk related to currency fluctuations, market changes, or cost variations, as the U.S. Embassy will not adjust prices post-award. The Embassy, as a diplomatic mission, cannot sign external legal documents, terms, or credit applications, and submission of a quote constitutes waiver of any such requirements. All proposals must adhere strictly to the outlined specifications, with no changes permitted after the closing time, and the place of performance is designated as Pretoria, Gauteng, South Africa.
General Info
Agency
NAICS
Place of Performance
Pretoria, ZA-GT, ZAFSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
The U.S. Embassy in Pretoria is requesting quotes for the supply and delivery of a new vehicle as per the attached SOW.
The quote reference number: PR16148093
The following documents are attached to this email and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
- US Government Clauses
- If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM and provide proof that you are in the process of registering or that you already have registered with SAM. Instructions for the registration process is attached.
IMPORTANT: The offeror shall provide proof of SAM registration to include the SAM UEI number. Refer attached Guidance on how to register.
Quotations:
Firm fixed pricing is to be quoted and must be Valid until 30 September 2026
Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.
No alterations or pricing changes will be accepted after the Quotation deadline.
Please quote in South African Rand (ZAR)
Closing date and time for receiving quotes is 12:00, August 11, 2026. Kindly be advised that NO late quotes will be accepted.
Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov
U.S. Embassy Payment terms:
- Note that NO DEPOSIT payments will be authorized.
- The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.
The successful offeror will be required to accept:
FAR and DOSAR Clauses:
The attached FAR and DOSAR clauses form part of this contract.
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