RFQ - IMD Trailers

The contract involves the procurement of new, unused trailers by the Idaho Military Division, with the solicitation posted on September 12, 2025, and bids due by September 26, 2025. The scope includes three specific trailer types: a telescopic dump trailer, utility/landscape trailers, and a car hauling trailer, with detailed specifications outlined in attached exhibits. Vendors are required to submit fully burdened, firm prices on a designated price sheet, including optional extended warranties, with delivery expected within 45 days after receipt of an order. The award will be made to the lowest responsible bidder who meets all specifications and responsibility criteria, emphasizing price as the primary factor, with additional considerations such as delivery time and product quality. The contractual framework is governed by Idaho state law and standard terms and conditions, which define responsibilities, data security, pricing, termination rights, and insurance requirements. Insurance provisions mandate coverage for general liability, auto liability, workers' compensation, and employer’s liability, with the State of Idaho and its agencies named as additional insureds. Delivery is FOB destination, with property inspected and accepted by the State at the delivery site, where acceptance occurs 14 days post-delivery unless nonconformance is identified. The contract emphasizes compliance with specifications, regulatory standards, and responsible vendor conduct, including background checks and conflict of interest disclosures. Submission of proposals must be made electronically via the Idaho eProcurement System (IPRO), accompanied by a signed signature page if not submitted through the portal, with no specified page limits, and vendors are responsible for monitoring amendments and ensuring timely, complete responses.