RFQ PR16093217 EXBS EO INDOSTM 2026

The solicitation for event management services for the IDSTM26 Summit in September 2026 is issued by the U.S. Embassy Jakarta under solicitation number PR16093217 and requires bidders to be event organizer companies with active operations and a registered office in Indonesia. Bidders must maintain a permanent physical address and a registered telephone number within the country and, for quotations exceeding USD 40,000, must hold an active System for Award Management (SAM) registration and a valid NCAGE code. The contract is governed by the Federal Acquisition Regulation (FAR), particularly clauses 52.212-4 and 52.212-5, which set commercial item terms and conditions, along with additional FAR clauses covering ethics, equal opportunity, nondisplacement of workers, employment eligibility verification, and compliance with statutory requirements including combating trafficking in persons and debarment restrictions. The scope of work encompasses full event execution including venue setup, stage and audiovisual production, branding and printing, registration systems, staffing, and documentation with strict technical specifications for items like LED screens, backdrops, and staging. Personnel must include a project manager fluent in English and key roles such as an event program manager, technical coordinator, and registration staff, all identified clearly as non-federal employees through email signatures, meeting disclosures, and absence of Department of State branding. The contract is firm fixed-price with performance evaluated based on the lowest priced, responsible offeror meeting mandatory responsibility criteria under FAR 9.1, including financial capacity, experience, ethics, and operational capability. The performance location is Jakarta, Indonesia, with all deliverables including soft files of photos and videos on hard disk or SSD to be submitted to the American Embassy at Jl. Merdeka Selatan No. 3. Invoices must be submitted in original and copy format, list VAT as a separate item, and be paid to the contractor’s address on the cover page unless otherwise specified. Quality standards require zero repeat complaints and no more than ten total customer complaints across the entire event, with the Contracting Officer’s Representative responsible for monitoring, documenting, and initiating corrective actions. Bidders must submit a completed SF-1449 form with detailed pricing for each CLIN, documentation of past performance with three client references, proof of business presence, venue floor plans, evidence of local permits, and a detailed security posture including fire escape compliance. Submission is due by July 22, 2026, at