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RFQt Bibliographic Authority Control Services

Awarded

25-0152State & Local

Submission Closed07/01/2025, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 519290

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Office of Cybersecurity, Energy Security and Emergency Response

POSTED

3 days ago

DEADLINE

N/A

AI Contract Overview

The City of Fort Worth is soliciting bids under RFQt 25-0152 for Bibliographic Authority Control Services to support its Library Department on an as-needed basis. The selected vendor will be responsible for authority control and bibliographic record modification, ensuring all records adhere to MARC 21 format, MARC-8 encoding, and Library of Congress RDA Update 4 (2024) standards. Key deliverables include updated bibliographic records and separate authority files for names, series, subjects, titles, and genre/form terms, delivered electronically via FTP, SFTP, or email within five business days of a request. Vendors must strictly comply with OCLC WorldCat Rights and Responsibilities policies and are prohibited from using library data for commercial purposes. The procurement process is managed through the Bonfire portal, with a final submission deadline of July 1, 2025. Awards will be determined based on a best-value trade-off evaluation, prioritizing qualifications, experience, and references (30 points), the ability to meet the City's needs (25 points), the proposed approach to services (25 points), and cost (20 points). Bidders are required to submit a conflict of interest questionnaire, a reference sheet with at least three recent customers, and a detailed list of related services supplied by their company. The resulting agreement will be based on a Vendor Services Agreement template, with payments governed by the Texas Prompt Payment Act.

General Info

Agency

Texas → City Of Fort Worth

Contract Value

NAICS

519290 - Web Search Portals and All Other Information Services

Place of Performance

TX, USA

Set-Aside

NONE

Awardee

Backstage Library Works, Inc

Documents

Addendum 1 to RFQ 25-0152 Bibliographical Authority Control Services

amendment

High

Addendum 2 to RFQ 25-0152 Bibliographical Authority Control Services

amendment

High

RFQt-01 Instructions to Bidders - City of Fort Worth

instruction-to-bidders

High

RFQt-02 Conflict of Interest Questionnaire for Bibliographical Authority Control Services

conflict-of-interest-questionnaire

High

RFQt-03 Bibliographic Authority Control Services Authorized Signature and Contact Details

rfqt

High

RFQt-05 Evaluation Factors and Scope of Work for Bibliographic Authority Control Services

rfqt

High

RFQt-06 Questionnaire and Requirements for Bibliographic Authority Control Services

rfqt

High

VSA Vendor Services Agreement Template

contract-document

High

RFP 25-0152 Bibliographic Authority Control Services Reference Sheet

past-performance

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedJun 16

Solicitation

AwardedOct 28

Contract was awarded

Submission Closed

07/01/2025, 10:00:00 PM UTC

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Organization & Contact Information

AgencyTexas → City Of Fort Worth

ContactsNo contacts available

OfficeTX, USA

Organization / AgencyTexas → City Of Fort Worth

Office AddressTX, USA

ContactsNo contact information available

Full Description

The City of Fort Worth seeks bids to finalize an Agreement for Bibliographical Authority Control Services for the Library Department on an "as needed" basis.