RFQu706 - City of Atlanta E-Bike Rebate Program - Local Vendors

The Atlanta Regional Commission is seeking qualified local vendors to participate in the City of Atlanta E-Bike Rebate Program, a $960,000 initiative designed to increase sustainable transportation access among moderate- and low-income residents by offering point-of-sale rebates of up to $1,600, $1,100, or $550 per e-bike, depending on household income. Vendors must operate a physical brick-and-mortar storefront within the City of Atlanta, have been in business for at least one year, and be registered with the Georgia Corporations Division. Only new Class 1, 2, or 3 e-bikes complying with UL 2849, UL 2271, or EN 15194 safety standards are eligible for rebate redemption; used, refurbished, e-motorcycles, conversion kits, and gas-powered units are strictly prohibited. Participation requires mandatory registration and qualification submission through the ARC procurement portal by the July 23, 2026 deadline, with no alternative submission methods permitted. All proposals must be compiled into a single document including company registration details, business license date, signed qualification confirmation, point of contact information, a full list of authorized e-bike models with retail prices, and documentation of the standard rebate redemption report template. Vendors must process all rebates in real time at the point of sale using ARC’s online portal, scan and submit photo ID verification for each participant, and maintain comprehensive transaction records—including sales data, customer IDs, and serial numbers—for five years. Reimbursement is contingent upon approved redemption claims submitted electronically and is capped at the total program budget, with unspent funds required to be returned within 30 days of contract expiration. Vendors must also report any returned e-bikes within one week, indemnify ARC against related liabilities, comply with Georgia procurement regulations, and disclose any organizational conflicts of interest. The program runs from summer 2026 to December 31, 2027, and vendor selection is based solely on meeting mandatory qualifications with no stated evaluation scoring system.