RIARNG - Coventry P3 HVAC Replacement

The Rhode Island Army National Guard is seeking vendors to replace the HVAC system at Building P-3 in Coventry, Rhode Island, to enhance operational readiness, ensure facility maintenance, and reduce long-term operating and maintenance costs. The solicitation, identified as RFQ26006538, was posted on May 6, 2026, with a response deadline of June 9, 2026, at 6:00 p.m. A non-mandatory pre-bid conference is scheduled for May 13, 2026, at 9:00 a.m. The contract falls under NAICS code 238220 for HVAC mechanical work and is issued by the State of Rhode Island, with Judith Ruggiero serving as the primary point of contact. The project requires full substitution review, commissioning of the HVAC system, and adherence to stringent performance criteria, including seismic safety standards that require a structural safety factor of at least four times the maximum seismic forces. All equipment must be certified by recognized testing agencies such as UL, AMCA, or ARI, and manufacturers must demonstrate five years of experience with similar projects. Installation and delivery must occur at the project site, with materials to be provided in original, unopened containers labeled with manufacturer details, ASTM standards, maximum use temperature, and UL testing references. Materials must be stored dry, off the ground, and under cover, with special attention to protecting liquid adhesives from freezing and ensuring potable water use. Labeling must comply with ASME A13.1 for pipe and duct markings and ANSI Z535.1–Z535.5 for warning labels, using black-on-white, 160°F-resistant materials. No military standards apply; only civilian and industrial standards such as ASTM, UL, and ISO 9001:2015 are referenced. The contractor must submit detailed product data, shop drawings, operation and maintenance manuals, and certified test reports, with all inspections and testing occurring at the project site. The contractor is responsible for all tests unless explicitly assigned to the owner, and defective work must be corrected at the contractor’s expense. Security protocols are rigorous: all personnel must undergo a criminal history check by the Rhode Island State Police, with complete background information submitted prior to work commencement. Only pre-approved personnel may access the site, and any individual with a criminal record will be barred. Work is restricted to 7:30 a