Routine and Non-Routine Generator Inspection, Maintenance, and Repair Services in Mono, Inyo and Kern Counties

The California Department of Transportation is soliciting bids for routine and non-routine inspection, maintenance, and repair services for emergency generators located in Mono, Inyo, and Kern Counties, under solicitation number 09A1119. The contract, which has an estimated value of $484,000, is structured as a Firm-Fixed Price agreement with a term of two years, beginning August 15, 2026, and ending August 14, 2028. Bids must not exceed the stated ceiling and are evaluated using a Lowest Price Technically Acceptable approach, where responsiveness, responsibility, and compliance with technical specifications are prerequisites for award, after which the lowest-priced qualified bidder is selected. Price adjustments are available for certified Small Businesses and Minority Businesses at 5%, and a 5% incentive is applied if Disabled Veteran Business Enterprise participation reaches 100%. The scope of work includes diagnostic testing, labor, materials, transportation, cleanup, and waste disposal in compliance with California environmental regulations, including SB 1383 and Title 14 CCR §18981.2, with a requirement for a one-year warranty on all work and parts. Contractors must possess a valid C-10 Electrical Contractor license from the California State License Board, be registered with the Department of Industrial Relations for prevailing wage compliance, and adhere to Caltrans specifications detailed in Exhibit A and associated Service Requests. Special requirements include encryption of all state-owned data on portable devices using AES-256 or AES-128 compliant with FIPS 140-2, mandatory use of ISO/IEC 17025-certified laboratories for generator fluid testing, and strict adherence to a Code of Conduct on Caltrans property. The Contractor Project Manager is designated as key personnel with non-delegable oversight responsibilities, including quality control, safety compliance, and coordination with Caltrans. Bidders must submit a complete package via physical mail or hand delivery, including certified forms such as the Bid Proposal (ADM-1412), Non-Collusion Declaration, Civil Rights Certification, Darfur Contracting Act Certification, DIR registration, and CSLB license documentation; electronic submissions are prohibited. Invoices must be submitted in triplicate on paper, including detailed service records, dates, locations, and supporting receipts, to a designated Caltrans office currently marked as TBD. The contract is subject to availability of appropriated state or federal funds and contains no explicitly defined options