S -- Cafeteria Services- White Oak Complex

Admentment No. 2- Response to Bidder's Questions Food and Drug Administration (FDA) White Oak Complex Foodservice Request for Proposal #GS-11-P06-YEC-0083 Response to Bidder's Questions Q#1. On page 10, Building 62 shows it being opened in 2006 however in the briefing the gentleman indicated that it would not be opened until at least March of 2007. Please clarify. Answer:Building 62 is projected to be open in March 2007. Q#2. You discuss additional foodservice outlets but do not indicate where they may be placed. Can you be clearer as to which buildings will have these kiosks? Answer: No, successful foodservice contractor may have the opportunity to participate in master complex foodservice planning. Q#3. You have indicated that there will be large cafeterias in Buildings 2 & 3 which are situated fairly close together. Would it not be more practical to have a cafeteria located in a building located at the other end of the complex? Answer: No. Q#4. In the briefing we were told that all deliveries would be throughout the logistics building and from there would be transported by the individual entities through the tunnel system. Because of FDA guidelines for handling food stuffs, will there be sufficient cold and frozen storage in the logistics building? Answer: Successful foodservice contractor may have the opportunity to participate in programming of the logistics building (currently scheduled to be open in 2009). During programming of this building foodservice requirement will be addressed. Q#5. Who will provide the carts for transporting subsistence, materials and supplies to the various cafeterias, kiosks, and serveries on a daily basis? Answer: Foodservice contractor. Q#6. If the contractor is expected to provide, are these carts to be electric or propane? Answer: Electric. Q#7. Is the Government aware that FDA guidelines will not allow us to transport food products on the same cart as we transport trash and garbage? Therefore two designated carts will be required. Answer: FDA guidelines must be adhered to per the RFP requirements. Q#8. Are we correct in saying that for Building 2 there will only be 150 people working in that building to support the large cafeteria? All other patrons are expected to walk to the cafeteria from other buildings? Answer: YES, campus buildings are - connected via tunnels and bridges. Q#9. The two cafeterias will be located in facilities that have less than 200 people and yet facilities that have over 1,000 people will only have a servery or snack bar, is this correct and please explain the logic for this. Answer: Yes, major foodservice outlets are located centrally in complex. Q#10. On page 15 we are shown the Menu Profile. Are we expected to provide this level of service from the first day in August? Answer: Yes. Q#11. On page 18, (2) you say "If vending machines are operated under the contract, they shall be..." It is our understanding that all vending is designated for the Maryland Business Enterprise Program under the Randolph-Sheppard Act. Which is true? Answer: All vending within complex will be provided by Maryland Business Enterprise program. Q#12. In the removal of garbage and trash through the logistics building will there be designated containers for the food service? If so, who pays for the service? Answer: Yes, trash removal expenses will be paid by the foodservice contractor. Q#13.Will there be a disposable grease holding tank located in the logistics building? Answer: Space will be provided for grease holding tank, associated expenses will be paid by foodservice contractor. Q#14. On page 20 we are told that we shall maintain an effective program for extermination of rodents and vermin, does this mean that we have to provide and pay for service for all kiosks, serveries, and cafeterias? Answer: Yes. Q#15. On page 26 under Operating expenses and the lists of allowable costs it does not show Trash Removal, Pest Control or Rent. Are these allowable costs? Answer: Yes. Q#16. Do the end users of catered events have a requirement to submit payment for every event as a separate cost code for each event? Answer: The foodservice contractor is responsible for billing and collecting catering event costs. Q#17. Who will pay for the cost and usage for the vehicles needed to transport food from the main loading/receiving area to the caf's, and for the use to transport to the individual satellites and carts as well? Answer: Foodservice contractor. Q#18. What is the carry load - size and dimensions of the carts that will be used? Answer: Foodservice contractor is responsible for carts. Q#19. Will there be refrigeration provided at the main loading/receiving area to receive, check in and store product per HACCP requirements? Answer: Refer to question # 4 above. Q#20. Can you provide the current catering spend for this location? Answer: No.