S208--BHH - SDVOSB Set-Aside Grounds Fert & Weed Control

This contract requires a SDVOSB (Service-Disabled Veteran-Owned Small Business) contractor to provide comprehensive grounds maintenance services at the Black Hills VA Health Care System campuses in Fort Meade, South Dakota, and Hot Springs, South Dakota. The scope includes weed control, grass fertilization, tree insect control, tree fertilization, and soil sterilization, with specific application schedules primarily during spring, summer, and fall. The Fort Meade campus spans approximately 200 acres, featuring parade grounds, lawns, trees, and landscaping, while the Hot Springs campus covers about 22 acres with similar features. The contractor must possess appropriate state and federal licenses, adhere to all applicable regulations, and submit all chemicals and materials for approval before use. They are responsible for careful application to avoid damage to vegetation and infrastructure, especially around air intakes and entrances, and must perform work during normal business hours unless otherwise approved for safety reasons. The contract emphasizes strict record-keeping, including tracking chemical usage, disposal of rubbish, and maintaining all records as federal records under NARA guidelines. It also requires coordination for site visits, submission of work schedules, and approval of chemicals and equipment beforehand. Change orders must be approved prior to execution, and all work must be performed in compliance with VA policies, OSHA standards, and applicable safety codes. The contractor will conduct a kickoff meeting, ensure secure storage of chemicals off-site, and provide necessary signage and safety measures during application. All data and records generated are the property of the U.S. Government, with restrictions on removal or destruction without approval, ensuring confidentiality and security throughout the contract duration.