S222--Hazardous Waste Memphis

STATEMENT OF WORK HAZARDOUS MATERIAL RESPONSE & DISPOSAL VA MEMPHIS MEDICAL CENTER Introduction / Scope of Work The VA Memphis, Green Environmental Manager System (GEMS) Program Manager, manages the hazardous and universal wastes generated in its research and clinical labs, patient care areas and maintenance operations, in accordance with an approved Hazardous Waste Management program developed by the VA. In addition, the EMERT Manager and GEMS Program Manager have primary responsibility for directing the services of an Emergency Response Team, who's task, among other functions, is to be on-call on a 365 days per year basis to provide emergency cleanup or other hazard mitigation services as is deemed necessary to protect the lives and property of the veteran patients, staff, and visitors, as well as the medical center, from harm as the result of an episode which may involve hazardous materials. The GEMS Program Manager also serves as a resource for the VA Memphis Medical Center staff training and information regarding waste and recycling management collection activities. The activities may include agents or compounds which are EPA RCRA wastes, biological, infectious and/or radioactive in nature, rendering them hazardous. Services to be Provided. a. The Contractor is also to provide service, equipment and transportation for the disposal of hazardous chemical waste (not including radioactive wastes) on a periodic basis (not to exceed 90-days) for the VA Memphis Medical Center in accordance with all EPA, OSHA, NFPA, JCAHO and VA regulations. In the event an episodic event triggers additional Hazardous waste disposal requirement, the Contractor shall be required to provide for disposal requirements. No more than two events per year can be expected. b. The spill response agreement is for the VA Memphis Medical Center (which includes an active Research Service) and off-site CBOC locations. Service is required on a per-call basis to abate chemical spills, hazardous material spills, medical waste spills, etc. The activities that the vendor must be capable of handling include, but are not exclusive to, the following: Packaging and labelling RCRA Hazardous and Reactive Wastes (Lab Packs) Emergency Response Services with first responder and full team on site within a reasonable amount of time to protect lives and property. Weekly transport of hazardous and universal waste from Satellite Accumulation areas to the Central Hazardous Waste storage locations on campus. Transport/Disposal of hazardous waste off site for disposal at least every 90-days; Transport of Universal Wastes off site for recycling at least every 90-days; Ensure Certificates of Disposal (COD) are forwarded to the GEMS Manager within 60 days after pick-up of all manifested waste. Inspect all satellite accumulation sites throughout the campus and submit an inspection report to the GEMS Manager weekly, Proper labelling of Chemical and Hazardous Waste Accumulation sites throughout the campus, to include CBOC s. Provide mandated Packaging and Shipping training to facility personnel to satisfy DOT Hazmat Shipping requirements. Such training shall be presented either in-person or online. General Contractor must be able to supply one or more trained and qualified person one day a week for waste pickups. These person/persons should be duly familiar with EPA and State of Tennessee Hazardous Waste protocols, including characterization, and labelling of waste. This activity shall include going to appointed labs/generation points and collecting wastes and transporting them to a designated Central Accumulation staging area. Special projects, such as large-scale laboratory cleanouts or relocations, may require two qualified personnel and additional days. Waste Packaging, Surveying, Inspection, Inventory 1. This activity shall include physical entry into designated areas of the medical center, such as labs, and collecting generated wastes in containers furnished by Contractor and transporting them to a central hazardous waste storage location for packing (Lab Packs) or future disposal shipment within 90 days. 2. Contractor will be responsible for closing and securing drums after full, moving to designated storage area, and replacing the full drums that were removed with empty drums and affixed with related Hazardous Waste signage / labelling. 3. Other responsibilities shall include the periodic pick up of waste medications in appropriate containers, and other various containers filled with regulated and non-regulated wastes and replacing with empty drums/containers. Medicine containers shall be prepared before delivering by lining with plastic bag. Contractor shall periodically go to locations where waste medicines and other various hazardous waste containers are currently being filled to survey and document status. 4. Contractor shall be responsible for the survey of specified areas for RCRA hazardous materials (including universal wastes), segregating and repackaging these into appropriate containers for transportation and disposal. 5. Contractor personnel shall conduct weekly documented inspections of satellite and 90-day accumulation sites for compliance with EPA and State of Tennessee Hazardous waste storage regulations, and routinely report documented findings to the GEMS/Safety manager before leaving campus. 6. Contractor shall immediately clean any material spills incurred during packaging or relocation of containers. All spills are to be characterized and reported to the GEMS/Safety manager before leaving campus. Collection and Packaging of RCRA Hazardous and Reactive Waste 1. Contractor shall be responsible for the collection of solvent/petroleum wastes from specified labs/areas and transporting to designated flammable storage area. A list of the substances scheduled for pickup is supplied to the Contractor for review. It shall be the Contractors responsibility to determine what can be consolidated to ensure safety and the most cost-effective disposal option. 2. Contractor shall assist, under direction of VA Memphis GEMS Program Manager or Safety Officer, with inventory, documentation, and number of containers of waste that cannot be consolidated. After a list is completed, Contractor will segregate chemicals by hazard classes and compatibility, per EPA & DOT guidelines, and lab- packing into appropriate containers supplied by contractor for transportation and disposal. 3. Contractor will utilize a data management system and VA Memphis Practice Green health Tracker capable of monitoring and tracking the handling and quantity of hazardous waste that the contractor manages. The system must be acceptable to the VA Memphis. Identification, Inventorying, and Packaging of Unknown Chemical Waste Contractor will be required to determine hazards of unknown chemical waste initially by performing on the scene hazardous characteristics analysis, followed by outside lab analysis if required, for the purposes of transportation and disposal. Consulting Contractor will be required to provide consulting services to determine current State or Federal guidelines in the disposition of wastes which are mixed or do not have clear RCRA standards. Emergency Response Services 1. Contractor must be able to provide 24 hours/7 days a week Emergency Response Services, to include Emergency Response to road accidents involving waste transporters in transit with VA Memphis waste within a 2-hour travel radius of Memphis. 2. In case of an emergency involving the spill or release of a hazardous material (chemical or biological), Contractor shall have a response team on site at the Memphis Campus within a two-hour time frame after notification. Contractor will arrange for the proper disposal of any wastes which may be generated as the result of an emergency response. Estimated Level of Effort Weekly transport of hazardous and universal waste from Satellite Accumulation areas to the Central Hazardous Waste storage locations on campus estimates 50 weekly assignments requiring an average of 1.5 persons for 6 hours per week will be required under this agreement. Requirements a. Upon notification by VA personnel, contractor will respond immediately to safely abate any spills outside the control of facility personnel. Response service is required seven (7) days per week, 24 hours per day including holidays. The contractor will be provided information on the type of chemical spilled at the time of notification by VA personnel. VA personnel will meet with the contractor personnel and direct the team to the affected area. b. Contractor is required to dispose of all hazardous material (clean up materials and waste material) associated with the spill in compliance with all applicable Federal, State and Municipal regulations. c. If hazardous spill has any probability of entering the sewer system; appropriate action is to be taken to abate the problem. d. Contractor shall have acceptable back-up capability to ensure response if called when already abating a prior spill and handling hazardous waste materials. The minimal qualifications for personnel who respond to work assignments under this agreement in addition to those items indicated in the bid specifications will be required to have the following experience and education. Hazardous Materials Team Leader: The person must have significant knowledge of Chemistry, Environmental Health or Industrial Hygiene as it relates to chemical or other Hazardous Waste spills, combined with multi-year experience working with hazardous materials; experience in safe identification, handling, consolidation, and packaging of hazardous materials, the person must be capable of supervising subordinate workers, as well as performing cleanup and hazardous material activities themselves, and must have current expert level knowledge of DOT, EPA and State of Tennessee Hazardous Waste Regulations. Hazardous Materials Technician: The person must have relevant experience working with Hazardous materials; Experience in safe identification, handling, consolidation, and packaging of hazardous materials; The person must be capable of performing cleanup and hazardous material activities themselves; Must have current working knowledge of DOT, EPA and State of Tennessee Hazardous Waste Regulations. e. Contractor to dispose of hazardous chemical wastes as needed upon the request of the Contracting Officer's Representative (COR). f. Contractor response includes provision of personal protective equipment, clothing, and disposal containers. g. Manifests and certificates of disposal are required to be submitted to the VA Safety Officer or the Green Environmental Manager within 45 days. This can be submitted in Electronic or hard-copy format. Training and Certification for Emergency Response: Contractor must supply personnel that are, at minimum, experienced and currently trained and certified in the following categories: 40Hour Hazardous Waste Operations and Emergency Response (HAZWOPER) OSHA 1910.120 OSHA 1910.l30 DOT Incidental Material Handlers 172.700 DOT Dangerous Goods Training Contractor must supply documentary evidence that personnel have received the required training. Contractor must supply evidence that personnel have undergone routine medical monitoring, annual physicals, and maintain respiratory fit testing if required. Staff Training: Contractor must provide training in person and be 8 hours in length to Memphis facility personnel on an annual basis or as required. Such training must be documented, and certifications must be provided. Training no more then 30 students per year. Payment will be provided on a per student basis. Toxicity Characteristics Leaching Procedure (TCLP): Toxicity Characteristic Leaching Procedure is a chemical analysis process used to determine whether there are hazardous elements present in a waste. The test involves a simulation of leaching through a landfill and can provide a rating that can prove if the waste is dangerous to the environment or not. This gives the vendor methods to dispose of unknown waste. Insurance: Contractor must procure and maintain for the duration of the agreement, at the contractor's cost and expense, insurance coverage against claims for injuries to persons or damages to property which may arise in connection with the performance of the work performed by the Contractor. The insurance carriers must be licensed in the State of Tennessee. The insurance must be evident by certificate of insurance. References and Experience: As a requirement for submitting a proposal to provide services called for herein, the proposer must submit documentation that allows the VA Memphis to determine if the minimum requirements for training and experience have been met. The determination of those qualifications is at the discretion of the VA Memphis and its decision will be final. Contractor must supply a list of references and an explanation of experience in providing the above described or similar services for a minimum of two years at an institution comparable in size and scope to the VA Memphis. References: OSHA, EPA, JCAHO, NFPA, and VA regulations/codes regarding environmental safety and industrial hygiene. Delivery - Service is required on a per-call basis. a. Upon notification by VA personnel, contractor will respond immediately to safely abate spill. Response service is required seven (7) days per week, 24 hours per day including holidays. The contractor will be provided information on the type of chemical spilled at the time of notification by VA personnel. VA personnel will meet with the contractor personnel and direct the team to the impacted area. b. The Contracting Officer's Technical Representative (COR) will notify the Contractor when hazardous chemical waste has been collected and is ready for removal from the facility at Memphis. Response service is required within three (3) workdays from request by COR. c. The following VA Memphis employees are authorized to call the contractor to request service: Ashok Singh, GEMS Program Manager COR Ms. Genia Hall, Safety Manager The GEMS Program Manager is the COR for this contracted service and can be reached by telephone: +1 (555) 000-0000 x5847 or Cell phone +1 (555) 000-0000. Price Schedule: Has estimated quantities. Attached Price schedule: Hazardous waste consolidation from satellite sites is a Firm Fixed price per week amount. Inspect all satellite accumulation sites through the campus and submit an inspection report to the GEMs weekly. Payment for disposal will be by type of waste and container size per 90 days. See schedule Memphis facility personnel training. Payment is per student trained (see schedule Emergency Response. Payment is an hourly rate as needed.(see schedule) Toxicity Characteristic Leaching Procedure (TCLP) Payment as needed (see schedule) Consulting payment will be on an as needed bases. - 0700-1600 (normal duty time hours) rate: - 1601-0655 (Extended duty hours rate: