Salt Lake City Request for Proposals SLCI26057 Third Party Fire Inspection Reporting Software

Salt Lake City Corporation is seeking a contractor through solicitation SLCI26057 to serve as the City’s third-party fire inspection reporting entity. The selected contractor will provide a software program and related services designed to collect, organize, and electronically transmit fire inspection data to the Salt Lake City Fire Department. This data includes results from various inspections such as fire extinguishers, suppression systems, hood systems, fire alarms, emergency responder communications, and fire watch reporting. The system must be capable of sending automated reminders to business and building owners regarding upcoming inspections and may also notify the Fire Marshal’s office of non-compliance. A key objective is to ensure consistency with other jurisdictions along the Wasatch Front to streamline the experience for owners with multiple properties across different locations. The contract is structured as a five-year agreement starting in 2026, with options for renewal. The scope of work requires the contractor to manage system maintenance, reporting, notifications, and training, while ensuring high standards for data security, auditing capabilities, and multi-platform support. All records generated through the system will be owned by the City, and the contractor must adhere to strict confidentiality and insurance requirements. Proposals will be evaluated based on a structured scoring methodology that considers technical capabilities, cost, and compliance with mandatory requirements. The procurement process is governed by the Salt Lake City Procurement Code and includes detailed evaluation criteria to ensure the selected solution meets the specific regulatory and operational needs of the Fire Department.