General Partners Document Intake and Central Repository Portal

The Teacher Retirement System of Texas (TRS) is soliciting a subscription-based solution under solicitation number TRS000695 to automate the acquisition, processing, and delivery of investment-related documents from General Partners. The contractor will be responsible for the automated ingestion of documents from email inboxes and MFA-secured portals, ensuring secure credential management, document classification using TRS-defined metadata, and the maintenance of fully auditable processing systems. Performance is conducted remotely and delivered to TRS in Austin, Texas, with specific timelines and deliverables established on a per-work-order basis. Award evaluation is based on technical approach, management plan, past performance, and cost realism. The contractor must adhere to stringent security and compliance standards, including a 12-hour data breach notification window, a prohibition on using TRS data to train generative AI models, and mandatory criminal background checks. Required insurance coverages include $10 million in cyber liability and $2 million in professional liability. Invoicing must be processed electronically through the TRS Procurement and Vendor E-System (PAVES), with payments issued within 30 days of receipt of an undisputed invoice.