Sand & Bedding Material

Hidalgo County Drainage District No. 1 is soliciting bids under RFB No. HCDD1-26-024-09-23-AG for the purchase of sand and bedding material on an as needed basis. The procurement covers various grades of bedding material, fine aggregate sand, fill sand, and oversized rock, all of which must meet strict technical specifications and testing standards, including Tex-410-A, Tex-411-A, Tex-413-A, and Tex-408-A. The contract will be awarded to the qualified vendor offering the lowest and best bid, with pricing submitted per ton. The District may award the contract to a single vendor or multiple vendors to ensure the lowest total cost, taking transportation factors into account. The resulting agreement will have a term of one year from the award date, with an option for a one-year extension and a potential sixty-day grace period. Bids are due by September 23, 2026, at 9:30 am CST and must be submitted as one hard copy and one USB in PDF format. Compliance requirements are extensive, including a HUB declaration, conflict of interest questionnaires, and certifications regarding debarment and non-collusion. Because the project may involve federal funding, the contract incorporates 2 CFR 200 Appendix II clauses and Title VI non-discrimination assurances. Additionally, performance and payment bonds are required for contracts exceeding specific monetary thresholds, and vendors must provide insurance certificates before performing any services.