Sealed Bids for December 8, 2025 Procurement

The City of Clarksdale, Mississippi, through its Board of Mayor and Commissioners, is soliciting sealed bids for the purchase of various used municipal vehicles, including Chevrolet, Ford, Dodge, Isuzu, and Peterbilt models. Bids are to be submitted by 4:00 p.m. on Monday, December 8, 2025, at the City Hall Council Chamber or delivered by mail to Laketha Covington at P.O. Box 940, Clarksdale. The procurement is conducted under a sealed bid solicitation (solicitation number 3170034378) posted on November 18, 2025, with the award expected to follow evaluation of bids within 30 days of submission. Bidders are required to provide a security deposit, descriptive literature, and manufacturer guarantees, and must comply with the stipulated equal opportunity employment policies. The vehicles are sold strictly "AS IS," without warranties, and must be picked up within two weeks of bid acceptance. This procurement follows a Lowest Price Technically Acceptable (LPTA) evaluation approach, awarding the contract to the responsible bidder who submits the lowest priced bid meeting all specifications. The contract features firm-fixed-price terms, though no explicit federal contract clauses or FAR standard provisions apply, as this is a municipal procurement. The solicitation emphasizes procedural compliance, clear labeling of sealed bid envelopes as "BID ON USED VEHICLES," and prohibits electronic submissions, requiring physical delivery of bid documents. Inspection and acceptance occur at the City’s location in Clarksdale, Mississippi, with the City retaining final authority on bid acceptance and vehicle condition verification. No special contract clauses related to security, key personnel, or options are included, reflecting the straightforward nature of the vehicle sale, and no attachments or formal sections for contract administration personnel or federal accounting data are provided. The procurement is overseen by the City and supported by the Mississippi Procurement Technical Assistance Program.