Secure Exchange Data Software

This contract is a small business set-aside with Indian Preference under NAICS code 518210 for the acquisition of a web-based respiratory medical questionnaire and evaluation clearance system, intended to support nationwide Federal employee health assessments. The requirement is for a Contractor-Owned/Contractor-Operated (COCO) platform that enables rapid, cost-effective medical clearances for geographically dispersed personnel, with performance primarily conducted at the contractor’s facility but accessible online. The solicitation is issued as a Request for Quotation (RFQ-26-IHS1526579) with responses due by June 29, 2026, and will be evaluated under a Lowest Price Technically Acceptable (LPTA) source selection process, where technical acceptability must be demonstrated before price becomes the sole determining factor. Award will be made on a Firm Fixed Price basis via purchase orders under a five-year contract structure consisting of a one-year base period and four one-year option periods, with total performance not exceeding 60 months. The contractor must comply with extensive federal regulations including FAR and HHSAR clauses related to equal opportunity, employment eligibility, cybersecurity, privacy, trafficking in persons, and service contract standards, with emphasis on Section 508 accessibility compliance for all electronic deliverables and personal identity verification of personnel. Deliverables include reports submitted in both electronic and hard copy formats, requiring full editability by the Government and strict adherence to formatting and content standards outlined in the Statement of Work. Invoicing must be done electronically through the Invoice Processing Portal using valid EFT information, and all contract actions must reference accurate Unique Entity Identifiers and CAGE codes. The Contracting Officer’s Representative, based in Rockville, Maryland, has sole authority for inspection and acceptance of work, with acceptance deemed automatic 30 days after delivery unless formally disapproved. Special provisions prohibit personal services, mandate display of EEO posters, and require disclosure of key personnel in individual purchase orders. Proposals must be submitted via email in two separate volumes—technical and price—and no substitutions or electronic portals other than email are permitted. The contract does not specify unit pricing, making the total contract value undetermined until purchase orders are issued.