Secure File Cabinets

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, , as supplemented with additional information included in this notice. This announcement is the only solicitation; quotes are being requested, and a written solicitation will not be issued. Combined synopsis/solicitation number SECHQ1-14-Q-0204 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-76, dated July 25, 2014. This acquisition is solicited as a small business set-aside under North American Industrial Classification Systems (NAICS) code 337214 with a small business size standard of 500 employees. All responsible sources may submit a quotation which shall be considered by the agency. The requirement of this solicitation is for the purchase of four (4) secure file cabinets for the Office of Security Operations (OSO) within the U.S. Securities and Exchange Commission (SEC). ITEMS MUST BE GSA APPROVED. This is a single Firm-Fixed Price (FFP) type purchase order that will be awarded via OPEN MARKET. This award shall be made via Lowest Price Technically Acceptable (LPTA). Award will be all or none. Items must be delivered to the following address: U.S. Securities and Exchange Commission ATTN: Mr. John Rossiter 100 F Street, NE Washington, DC 20549 Delivery Date: November 2014 The price sheet is attached. AGENCY CONTACTS: CONTRACTING OFFICER REPRESENTATIVE John Rossiter Email: contact@example.gov CONTRACT SPECIALIST Khaleelah Wright Email: contact@example.gov CONTRACTING OFFICER D'Jaris Gladden Email: contact@example.gov ELECTRONIC SUBMISSIONS OFFERS MUST BE SUBMITTED ELECTRONICALLY U.S. Postal Service, Over Night Carrier or Fax submissions shall not be an acceptable form of submittal. Offeror responses shall be sent via one email. Place the Solicitation number within the subject line of your submittal. Electronically submitted quotations shall be sent to the following email address: contact@example.gov Khaleelah Wright, Contracting Officer **It is the contractor's/offeror's responsibility to ensure that electronically submitted proposals are received by the Government by the due date. The closing date and time of this solicitation is 15 August 2014 at 10:00AM Eastern Time. Vendors shall submit quotations on company letterhead signed by an authorized company representative by the closing date and time. Quotes may be submitted via email only. Paper copies of this solicitation will not be issued and telephone, fax, or email requests for the solicitation will not be accepted. Quotes must be valid for thirty (30) days after due date. Any amendment(s) issued to this RFQ will be published on this website. Therefore, it is the offeror's responsibility to visit this website frequently for updates on this procurement. Clarity and completeness of the offer are of the utmost importance. The offer must be written in a practical, clear and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. OTHER SUBMITTAL ITEMS THAT MUST ACCOMPANY PROPOSAL Offeror shall complete the attached Quotation Cover page in its entirety. All vendors are cautioned that if selected for award, they must be registered in the System for Award Management (SAM). The SAM can be accessed at Internet address: https://www.sam.gov/portal/public/SAM/. Confirmation of CCR registration will be validated prior to issuance of an award. Offerors may indicate that their Offeror Representations and Certifications-Commercial Items (FAR 52.212-3) has been loaded on https://www.sam.gov/portal/public/SAM/. The following FAR provisions and clauses apply to this solicitation: FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.212-1 Instructions to Offerors-Commercial Items; FAR 52.212-3 Offeror Representations and Certifications-Commercial Items; FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; FAR 52.222-3 Convict Labor; FAR 52.222-19 Child Labor; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving; FAR 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act; FAR 52.225-13 Restrictions on Certain Foreign Purchases;; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration;; FAR 52.252-2 Clauses Incorporated by Reference; FAR 52.252-6; and Authorized Deviations in Clauses. Full text of these provisions and clauses, may be obtained from the following internet websites: http://farsite.hill.af.mil/, and http://www.acquisition.gov/far/. The following local clauses apply to this solicitation: 2001.00 Preservation, packaging, packing, and marking (March 2009) - Preservation, packaging, packing, and marking of all deliverable contract line items must conform to normal commercial packing standards to assure safe delivery at destination. 2002.00 Marking (March 2009) - All information submitted to the Contracting Officer, the POC, or his/her designated contact shall clearly indicate the number of the contract for which the information is being submitted. 2003.00 Additional Shipping Instructions (March 2009) - The contractor shall include the SEC contract/delivery order number on all packing slips that accompany items shipped to the SEC. All vehicles making deliveries cannot be higher than 13 feet or longer than 36 feet. Straight truck required. Email Joe Williams, contact@example.gov, John Rossiter, contact@example.gov, or Khaleelah Wright, contact@example.gov with the expected arrival date. 3001.01 Inspection and Acceptance by the Contracting Officer's Representative (COR) (Aug 2013) - Inspection and Acceptance of supplies and/or services to be furnished under this contract will be performed by the Contracting Officer's Representative (COR) - John Rossiter. Inspection and Acceptance will be performed at the Securities and Exchange Commission, 100 F Street, NE, Washington, DC 20549. 4003.00 Place of Delivery - FOB Destination (Jun 2013) - The deliverables to be furnished under this contract shall be delivered to the following address: U.S. Securities and Exchange Commission 100 F Street, NE Washington, DC 20549 Attn: John Rossiter Phone Number: +1 (555) 000-0000 E-mail: contact@example.gov 5001.00 Contract Administration (Dec 2011) - This contract will be administered by the SEC's Office of Acquisitions. All inquiries should be directed to the following address: Securities and Exchange Commission Office of Acquisitions Attn: Khaleelah Wright, +1 (555) 000-0000 Email: contact@example.gov Room 4278 100 F Street, NE Washington, DC 20549 5003.00 Submission of Invoices (Apr 2012) - The Securities and Exchange Commission accepts only electronic/e-mail invoices. Invoices shall be submitted on a monthly basis. Contractors should submit invoices in accordance with the SEC Prompt Payment Provision of the contract. Contractors are cautioned against submitting an invoice prior to goods and services being received/accepted. Invoices submitted prematurely may be rejected. Electronic/e-mail Invoice Instructions: - Invoices must be in PDF Format and may not exceed 10MB - Subject Line: Company name and the invoice number - e-mail Message: - Company logo or letterhead - Company name and payment address - Company point of contact (POC) for the invoice with phone and e-mail - Invoice Number - SEC Contract or Order number - SEC COR For supplies: contract line item number, item description, quantity delivered, and unit and extended price, per Section B CLIN structure For services: contract line item number, item description, period of performance and associated costs, per Section B, contract line item, CLIN, structure Shipping and handling charges, if applicable Clearly mark duplicates of previous invoice submissions with "DUPLICATE" Clearly mark the final invoice with "FINAL INVOICE" Attach the invoice and any supporting documents in a secure tamper-proof or tamper-resistant format compatible with Adobe Acrobat. Electronic signatures are acceptable in scanned documents. Each page of a document must be clearly marked with information identifying it with the company, the contract, the invoice, and any other information required by the contract. E-mail invoices to the following address: contact@example.gov. If you have questions regarding submission of invoices, the SEC's Office of Financial Management may be reached at +1 (555) 000-0000. 5003.01 Invoice Scheduling (Mar 2009) - The contractor shall invoice according to the following schedule: CLINs 0001through 0003 at the conclusion of the delivery. 5004.00 Appointment of Contracting Officer's Representative (COR) (Nov 2012) a. John Rossiter, contact@example.gov, is hereby designated the Securities and Exchange Commission COR for administration and information relating to this contract. b. The Contracting Officer (CO) shall appoint, in writing, a Contracting Officer's Representative (COR) and, if possible, an Alternate COR for this award. The COR and Alternate COR shall have a current Federal Acquisition Certification for CORs (FAC-COR) at the appropriate certification level for the contract. A COR may serve on a contract requiring certification at or below his/her level, but not on one requiring a higher level. The CO shall provide the Contractor with a copy of the COR appointment letter(s). The COR may not re-delegate his or her authority; only the CO has this authority. c. The COR will manage the contract in coordination with the CO and within the terms of the contract and the boundaries of a COR's duties as outlined in the document "Instructions for CORs and Their Supervisors." The COR's responsibilities include reviewing invoices and charges by the Contractor and informing the CO of areas where exceptions are taken. If this is an award for services and contractor personnel are brought on-site to SEC facilities, the COR must adhere to SECR 10-24. d. Only the CO has the authority to change the terms and conditions of this contract. The COR may request a contract modification, but the CO will make the final determination. The COR may not agree to or issue a change to the contract terms and conditions. In the event the Contractor effects changes to the contract at the direction of any person other than the CO, the changes will be considered to have been made without any authority and no adjustments will be made to the contract. 6002.00 Type of Contract (Mar 2009) This is a Firm-Fixed-Price (FFP) type contract. 6003.00 Representations and Certifications (Mar 2009) The Contractor's completed Representations, Certifications, and Other Statements of Offerors or Respondents is incorporated herein by reference.