Short-Term Vehicle Rental and On-Demand Transportation Services

The League of Oregon Cities is soliciting proposals under RFP 2690 to establish a Master Price Agreement for short-term vehicle rental and on-demand transportation services. This agreement is intended for use by the League and members of the National Purchasing Partners Government Division throughout the United States and Canada. The scope of work is divided into several categories, including short-term passenger, truck, and specialty vehicle rentals, on-demand ride services, taxi and charter transportation, non-emergency medical transport, shared mobility programs, and related insurance and program administration. Proposers may bid on one or all categories, providing pricing as either a fixed price or a percentage off list price. The award process follows a two-step evaluation. First, proposals must be fully responsive, requiring a signed submission, completed Proposer Profile Workbook, and included references. Second, responsive bids are scored out of 500 points across criteria including pricing, product line, marketing, customer service, proven experience, and regional coverage, with a minimum score of 200 required for award consideration. The Lead Contracting Agency may make multiple awards and gives preference to services performed or goods fabricated within the State of Oregon. Contractors must comply with the Americans with Disabilities Act, U.S. Department of Transportation and Federal Motor Carrier Safety Administration standards, and Build America, Buy America regulations. They are also required to provide evidence of insurance and detail their driver screening and background check practices. Under the Master Price Agreement, successful proposers will work directly with participating agencies for order placement, invoicing, and payment. The agreement is non-assignable, and proposers must certify they are not debarred or suspended from government contracting.