Shuttle Bus Services

The Texas Commission on Environmental Quality is soliciting a vendor to provide professional shuttle bus services for staff attending the annual Environmental Trade Fair and Conference in 2027 and 2028. The selected vendor will manage staggered-route transit between the TCEQ Campus in Austin and the Henry B. Gonzalez Convention Center in San Antonio. Key requirements include the provision of multiple 56-passenger buses, including ADA-compliant vehicles and a standby bus, qualified drivers, and a professional onsite coordinator to manage logistics and communications. The contract is structured as a firm, fixed, and fully-loaded price agreement, with a performance term commencing January 1, 2027, and terminating August 31, 2027, with the possibility of up to three one-year renewals. Award evaluation is based on a weighted scoring system focusing on the technical approach (35 points), key personnel qualifications (25 points), price (25 points), and the statement of qualifications (15 points). Vendors must provide a comprehensive technical plan including pre-event milestones, an escalation plan, and quality assurance procedures. Administrative requirements include strict adherence to Texas state statutes, the provision of a certificate of insurance, and the submission of passenger count logs. Invoicing must be submitted to the TCEQ Contract Manager and include specific identifiers such as the vendor identification number and contract number, with payments processed via interagency transaction vouchers.