Six (6) Month Contract for Automotive Lubricants

The City of Beaumont is soliciting bids under solicitation MF0926-52 for a six-month contract to provide automotive lubricants. The contract begins within thirty days of award by the City Council and includes an option for the City to renew for two additional six-month periods at the quoted price. All products must meet American Petroleum Industry standards, with specific requirements for SAE 15W-40 to meet or exceed API category CJ-4/SM and various other manufacturer specifications. Deliveries must consist of new and unused merchandise, and repackaged products are strictly prohibited. The City utilizes two onsite metered tanks for bulk delivery via tank truck, while other required containers include 55-gallon drums, 5-gallon buckets, 2.5-gallon containers, and quart containers. Bids must be submitted electronically via the IONWAVE e-bids platform by September 24, 2026, at 2:00 PM CT. Required documentation includes the HB1295 form, a notarized HB89 form, a Statement of City Charter, a completed bid sheet, and a conflict of interest questionnaire. Vendors must provide references from at least three customers and submit Safety Data Sheets for all products. Evaluation is based on pricing entered into the online system, which is the sole pricing considered for the award. The City reserves the right to reject any or all proposals. Payment will be made in accordance with Texas Government Code section 2251.021, and invoices must be submitted via email or mail within five working days of delivery.