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SMD Services Preventative Maintenance on Boilers within Various Boroughs, Citywide

Active
20241104025State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This contract involves a requirements agreement for preventative maintenance services on boilers across various developments in New York City, managed by the Heating Management Services Department under the New York City Housing Authority (NYCHA). The chosen vendor will be responsible for cleaning and servicing boilers to ensure their reliable operation during upcoming winter seasons, with the capacity to deploy multiple service teams daily. The contract term is set for three years with the option for two additional one-year renewals at NYCHA's discretion. Bidders must participate in NYCHA’s MWBE Utilization Plan, either by submitting a utilization plan with their bid or requesting a waiver at least seven days prior to the bid due date, as failure to comply may result in disqualification. No bid security is required for this solicitation, and submission is strictly electronic via NYCHA’s iSupplier system; paper bids will not be accepted. A non-mandatory virtual pre-bid conference is scheduled to provide clarification and guidance to interested vendors. Questions regarding the solicitation must be submitted by December 12, 2024, with answers provided by December 19, 2024. Bidders are encouraged to thoroughly review all relevant contract documents, including special notices, conditions, and prevailing wage schedules posted on the iSupplier platform. If no bids are received by the deadline, it will be automatically extended by seven days. Proper completion, signing, and notarization of all required forms are mandatory for bid consideration. Point of contact for this solicitation is Cheryl Barr, Procurement Analyst at NYCHA.

General Info

Three-year NYCHA boiler maintenance contract in NYC with MWBE participation and electronic bidding.

Agency

New York → NYC Housing Authority

NAICS

561110 - Office Administrative Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

0

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyNew York → NYC Housing Authority
Contacts1 person available
OfficeN/A
Organization / AgencyNew York → NYC Housing Authority
Office AddressN/A
Contacts
Cheryl BarrProcurement Analyst
contact@example.gov
+1 (555) 000-0000

Full Description

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Requirements Contract for Response to Preventative Maintenance on Boilers at Various Developments with Borough Focus.
Scope of work: Vendor will clean and service boilers for successful operation in the coming winters. Working with the Heating Management Services Department, this vendor should be equipped to deploy multiple teams daily to proficiently service the boilers.
No Bid Security Required.
All vendors are required to participate in NYCHA's MWBE Utilization Plan. Vendors are required to complete and submit at least ONE of the following items by the due date listed:
A.            MWBE Utilization Plan:  At time of bid submission
B.            Waiver of MWBE Utilization Plan:  At least Seven (7) days prior to bid due date.
(Partial Waivers MUST be accompanied by MWBE Utilization Plan) Failure to complete the MWBE Utilization Plan or Waiver may deem your bid non-responsive.
The term of this Contract shall be for a period of three (3) years from the commencement date specified on NYCHA’s Notice to Proceed.  NYCHA, in its sole discretion, shall have the option to extend the Term of this Contract for up to two (2), one-year renewals.
A non-mandatory virtual Pre-bid Conference will be held on Thursday, December 5, 2024 @ 10:30 AM, and will be conducted remotely via Microsoft Teams meeting. Although attendance is not mandatory at the Pre-Bid Conference, it is strongly recommended that all interested Bidders attend, and that Bidders thoroughly review bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instructions below:
Option 1: Copy and paste the below in browser.
https://teams.microsoft.com/l/meetup-join/19%3ameeting MTM1YzQwZTEtYWZhMy00YTZiLWJhZDktOWJjZmE0ZGY5OGVk%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%22d6909180-bbaf-4dea-90f3-9bc573dc019d%22%7d
Join by entering the meeting ID
Meeting ID: 282 168 281 361
Passcode: LuG458
Option 2: call in (audio only)
+1 (555) 000-0000,,370293676#
Phone conference ID: 370 293 676#
RFQ Questions Submission Deadline 12/12/2024
Questions and Answers Release Date 12/19/2024
In addition to the documents attached below, bidders are directed to review the Special Notices and Conditions, Instructions to Bidders, and General Conditions prior to submitting a bid.  To access these documents, click on the Contract Terms tab above, and then Preview Contract Terms, to download a PDF version.
Please note that in the event NYCHA receives no responses in connection with this RFQ by the original bid submission deadline, the bid submission deadline shall be extended automatically for seven (7) calendar days.  The foregoing extension does not in any way limit NYCHA's right to extend the bid submission deadline for any other reason.
Prior to submitting a bid, please confirm that your bid response includes all required forms and documentation and that all required forms and documentation are properly completed, signed, and notarized, where applicable.
Note: We are accepting only electronic bids submitted online via iSupplier. Paper bids will not be accepted or considered. Please contact NYCHA Procurement at contact@example.gov for assistance.
Please note: An Up-to-Date Prevailing Wages Links are posted on iSupplier under Quick Links Section of Sourcing Supplier.  The vendors are responsible for being informed of any updates to the Prevailing Wage Schedule.

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