Smoke and Fire Damper Inspection

Scope of Work: 6-Year Hospital Fire Damper Inspection & Testing1. Project OverviewThe Objective of this project is to perform the mandatory 6-year periodic inspection and operational testing for 191 fire dampers located at Summit Behavioral Halthcare (1101 Summit Road, Cincinnati, Ohio 45237). All work must comply with NFPA 80 (Standard for Fire Doors and Other Opening Protectives) and healthcare life safety compliance standards. Because this work takes place in an active healthcare environment, the contractor must minimize operational disruption and adhere to strict infection control policies.2. Applicable Standards & RegulationsThe Contractor must perform all services in strict accordance with the following regulations: NFPA 80 – Standard for Fire Doors and Other Opening Protectives (specifically sections regarding periodic testing of fire dampers). NFPA 101 – Life Safety Code. Infection Control Risk Assessment (ICRA) – Hospital-specific guidelines for ceiling access and dust containment. 3. Detailed Scope of ServicesThe contractor is required to execute the following phases for all 191 fire dampers:Phase I: Inspection and Testing ProceduresFor every fire damper, the contractor must perform an operational test matching its design type: • Remove the fusible link. • Signal the actuator to closed position| • Verify full closure without obstruction. • Visually verify complete closure. • Check link for damage/corrosion. • Reset system to normal operations. • Reinstall link and return to open position. • Visually verify return to full open. Access Assessment: Open existing access doors. Ensure the access window is clean, properly sized, and uninhibited. Visual Check: Check the damper frame and blades for cleanliness, corrosion, alignment, and any debris or dynamic interference that might stall operation. Lubrication: Clean and lubricate all moving parts using manufacturer-approved dry lubricants where necessary (avoid oil/grease that attracts dust). Phase III: Deficiencies and Minor Repairs Minor Adjustments: Resolve minor friction issues, clear small obstructions, or adjust loose linkages on-site during the inspection window. Fusible Links: Replace any melted, corroded, painted, or compromised fusible links immediately. 4. Documentation & Deliverables (AHJ-Ready Report)Upon completion, the contractor must deliver a comprehensive, digital, audit-ready compliance report organized by Damper Asset ID. The report must include: Inventory Summary: A master list of all 191 dampers showing their location, type, size, and pass/fail designation. Individual Test Sheets: For every single damper, document: Specific location (Building, Floor, Room, Grid Line, or Above-Ceiling description). Date of inspection and name of the qualified inspector. Damper status (Passed, Failed, or Inaccessible). "Before" and "After" timestamped photographs showing the damper in both its full-open and full-closed positions. Deficiency Log: A distinct master list summarizing failed or inaccessible units, along with structural explanations and explicit repair recommendations. 5. Hospital Special Provisions & Safety Badging & Escort: All contractor personnel must check in daily, wear hospital-issued vendor identification badges, and coordinate closely with facility escorts. Cleanup: No tools or trash may be left unattended in hospital.
The State of Ohio – Department of Behavioral Health is soliciting dealers for products that are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Competitive Selection - Two Phase Contract, Group Purchasing Contract ("GPC"), or Master Maintenance Agreement ("MMA"). Only suppliers who offer these products on an existing Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Group Purchasing Contract ("GPC"), or Master Maintenance Agreement ("MMA") may respond to this solicitation. DBH will award this project to the lowest-cost responsive and responsible supplier. The awarded supplier must include all applicable costs for delivery, setup, and warranty in their submission. All pricing must be clearly entered into the OhioBuys item grid and prices must be at or lower than current contracted pricing. If the pricing contained in your responsive documents fails to match the current DAS contracted price, your quote may be disqualified. If a separate quote is submitted, the total must exactly match the amount listed in the item grid. Discrepancies may result in disqualification. The applicable DAS contract number is required within the comment column of your grid or in your attachment if an attachment is provided. If a DAS contract number is not provided, your quote will be disqualified. Any responses that are not a part of a current DAS contract will not be considered. In the event of a tie bid, the sourcing project will be awarded to the first responsive and responsible bid received by the date and time stamp in OhioBuys.
Fire protection
Items 1 | Required Item | Parts and Trip Charges Materials, Parts, & Subcontractor Labor Percentage Markup over Contractor Supplier Cost | Parts and Trip Charges Materials, Parts, & Subcontractor Labor Percentage Markup over Contractor Supplier Cost