Snow Removal Ridgewater Willmar Campus

This contract solicits snow removal and plowing services for the Ridgewater College Willmar Campus over a three-year term, effective September 30, 2026, with the potential for two one-year extensions totaling up to five years. Services are required annually between November 30 and April 30 for fiscal years 2027, 2028, and 2029, with snow removal triggered by accumulations of two inches or more, to be completed by 7:00 a.m. on the day of accumulation, except during late starts or cancellations, when adjustments are permitted. The vendor must coordinate with the college’s Physical Plant Director for holidays and non-standard conditions, and full parking lot coverage is not required during semester breaks, holidays, or spring break. The scope of work is governed by the Minnesota State Solicitation Terms and Conditions and is based on a sample Maintenance/Service Master Contract, which the vendor is presumed to accept unless specific, clearly identified exceptions are submitted with justification, page references, and proposed revisions—failure to specify exceptions will waive them and may disqualify the bid. Insurance certifications for liability and workers’ compensation are mandatory throughout the contract period, and compliance with Minnesota statutes is required. Proposals must be submitted exclusively through Minnesota State’s e-procurement system by the July 22, 2026 deadline, with hard copies, emails, or other mediums rejected. Respondents must upload a completed, signed, and notarized Affidavit of Non-Collusion and an Affirmative Action declaration page; omission results in disqualification. Offerors must disclose any conflict of interest, and personal details of personnel must be excluded from resumes unless explicitly indicated. Evaluation is weighted: 35 points for cost/value, 30 for a detailed work plan that also serves as the invoicing basis, 20 for qualifications and personnel experience, 10 for adherence to Minnesota State terms, and 10 for responsiveness and thoroughness. The selection will be made by a facilities department evaluation team, which may conduct interviews or demonstrations, though no specific award date is guaranteed. Payment is net 30 days based on the approved work plan, and annual spring inspections will assess service quality and required repairs, which must be completed within 15 days of identification, weather permitting. The vendor must also describe its quality assurance program and indicate whether it qualifies as a diverse supplier or is eligible for preference points under Minnesota State’s equity procurement guidelines