Snow Removal Ridgewater Willmar Campus

Project Overview Ridgewater Community and Technical College Willmar is requesting proposals for snow removal services. Vendor Requirements The vendor will be responsible for all snow removal and plowing services required by the college for the term of this agreement. Snow Removal: Snow accumulation of 2.0" or more constitute removal no later than 7:00 a.m. on that day at all locations; exceptions to this to be allowed when classes are starting late or canceled and the timing of the snowfall event. Vendor shall coordinate with Ridgewater Community and Technical College Physical Plant Director in regards to holidays or other situations where the above bullet may or may not apply. (refer to school calendar) Holidays, Semester Break, Spring Break represents days that students and/or faculty are not required to attend, therefore may not require full parking lot usage. Snowplowing during these days should be on an "on call" basis only. During break times, it is possible that staff may be working and special events taking place that require clean parking lots. All parking areas, drives, , entrances, and receiving areas will be cleared of snow by 7:00 a.m. at the Main campus. Equipment used is up to the discretion of the vendor, but the work must be completed by 7:00 a.m. Vendor shall provide a list of available equipment and a thorough description of each piece of equipment including, but not limited to horsepower and yards. Response per equipment piece shall be "per hour". Vendor shall provide with proposal, when time clock begins. In other words, specify if your pricing includes driving time to/from the College from your place of business. Vendor shall be responsible for any/all damage to Ridgewater Community and Technical College's property that include, but not limited to damage to trees, shrubs, fencing, concrete curbs, vehicles, buildings or any other unforeseen damages caused by the vendor. Replacement(s) and/or repair(s) shall meet the College's representative(s) satisfaction. Vendor shall inspect the parking lots with the Physical Plant Director prior to the first snowfall to assess previous damages that may be present. Each spring, inspection shall take place again. Any/all repairs required shall be completed within 15 days of assessed damage, weather permitting. Vendor agrees to perform ALL operations in accordance with all applicable federal, state and local laws, ordinances, and regulations. Vendor shall provide certification for liability and worker's compensation insurance for duration of contract. Vendor may request an on-site inspection prior to submitting by contacting the Physical Plant Director Kip Oveson at +1 (555) 000-0000 Pre-award Informational Meeting Minnesota State will hold an informational meeting on July 22, 2026 which all responding Vendors are encouraged to attend to view the facilities and ask questions about the RFP. The Ridgewater College - Willmar campus meeting will be held at 11 a.m. Selection Process An evaluation team of representatives from the facilities department will review and score the proposals.This group will evaluate the proposals and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 10 Work Plan. A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing. 30 Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 35 Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 20 Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 10 Total: 100 Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective September 30, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be three (3) years with potential of additional 1 year contract extensions up to a contract total of five (5) years. If Minnesota State and Respondent are unable to negotiate and sign a contract by September 30, 2026, then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.