Project Overview Minnesota State University, Mankato is requesting proposals from vendors to implement a cloud-hosted (SaaS) digital online educational video platform that allows learners to pursue video content, learning pathways, course certifications and continuing education that integrates with our other enterprise academic technologies at the University. Technical/Functional Requirements The online educational video platform should meet these requirements: A cloud-based SaaS that integrates via LTI 1.3 into D2L. Support Single Sign-on (SSO) using SAML 2.0. Provide features that let faculty, staff and students access a diverse catalog of high-quality, up-to-date content (business, technology, soft skills, etc). Content provided by the platform needs to be current and regularly updated, with the ability for users to curate their own learning pathways and custom content for distribution. The user experience should integrate with our other tools for credentialing, be mobile responsive, and available to all users regardless of device. (API) The tool must have reporting features that gather data on the overall use of license, and content, including learning progress tracking, engagement metrics, and customizable reports. Administrative rights for this tool should allow for role-based access control, user management, and bulk user uploads/invitations. The platform should provide onboarding and training for admins and users, technical support knowledge base and/or help center. The tool must also comply with WCAG 2.1 AA in terms of accessibility standards. Must comply with FERPA standards. Selection Process The selection process includes the Assistant CIO for Academic Technology, and members of the Academic Technology division of IT Solutions at Minnesota State University, Mankato. This group will evaluate the proposals and make the final decision. Selection and Implementation Timeline Key Dates Timeline Wednesday, July 16th, 2025 RFP notice is published on MinnState.edu/Vendors webpage. Wednesday, July 23rd, 2025; 2:00 PM CT Deadline for Vendors to submit clarifying questions. (Submit questions via the RFP Q&A Board.) Wednesday, July 30th, 2025 Deadline to publish responses to RFP questions. (Reponses will be posted on the RFP Q&A Board.) Wednesday, August 6th, 2025; 2:00 PM CT Deadline for RFP proposal submissions. August, 2025 Selected vendors will be requested to schedule a presentation/interview time and will present virtually. August, 2025 Vendor(s) selected and notified. Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. Adherence to Minnesota State Terms and Conditions. 5% Work Plan, Training Plan and Product Specifications. Provide detailed information on Work Plan, Training Plan and Product Specifications. 30% Price/Value. Provide detailed pricing information. 30% Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. 10% Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements. 10% Accessibility A completed response to the linked Voluntary Product/Service Accessibility Template(s)®(VPAT) for all software, hardware, and websites as applicable (guidance available in the ‘Products’ tab). The response must contain adequate information to evaluate the responsiveness to the accessibility standards (e.g., a completed VPAT or equivalent). WCAG compliance. 15% Total: 100 Contract Terms Minnesota State desires to enter into a contract with the successful Vendor(s) effective September 15th, 2025 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be three (3) years with the option to renew. Maximum contract length is 5 years including renewal(s). If Minnesota State and Vendor are unable to negotiate and sign a contract by September 30th, 2025 then Minnesota State reserves the right to seek an alternative Vendor(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection. Shortlisted Interview and Presentations This RFP will require Virtual Presentations for those who are shortlisted during the first phase of the technical evaluations. Responders may be invited to present demonstrations or participate in an interview. Shortlisted vendors will be invited to provide product demonstrations, technical deep dives, or clarification sessions. These sessions will be used to validate proposal content and assess usability, integration capabilities, and vendor responsiveness. Minnesota State will conduct these interviews with the Key Personnel/Teams from the Shortlisted Responders in August 2025. Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview.
