Sole Source - Hematology Analyzer, JBPHH

Awarded on March 5, 2025, this firm-fixed-price sole source contract is between the Defense Health Agency and Sysmex America, Inc. for the lease, installation, and maintenance of one Sysmex XN550 Hematology Analyzer at the 15th Medical Group Clinical Laboratory at Joint Base Pearl Harbor-Hickam, Hawaii. The procurement was conducted under FAR Subpart 13.106 and FAR 6.303-2, justified by the proprietary nature of the equipment and its unique ability to perform patient-reportable immature granulocytes via fluorescent flow cytometry with a sample volume of less than 26 microliters. The contract follows a cost-per-test model and a fixed monthly payment, covering all reagents, consumables, software upgrades, and spare parts. The period of performance begins April 1, 2025, and runs through March 31, 2026, with four one-year option periods and a final six-month extension ending October 31, 2030. Key technical requirements include a six-part white blood cell differential, bidirectional HL7 interface for MHS Genesis integration, and compliance with FDA, CLIA'88, and CAP standards. The contractor is responsible for 24/7 technical support, on-site service within 24 to 48 hours, and comprehensive staff training. Performance is monitored via a Quality Assurance Surveillance Plan, with formal acceptance based on successful onsite method verification and operational readiness.